Procurement & Fiscal Admin Assistant

South Carolina Department of Corrections; Columbia (SC); On-site; USD 42,000 - 64,000; Full time

Job summary

The South Carolina Department of Corrections is seeking a fiscally minded administrator to manage procurement, inventory, and financial controls for facilities management. You will prepare requisitions, enter orders, and reconcile invoices, ensuring funds are available and expenditures remain within approved budgets.

The role requires proficiency with Microsoft Office and SCEIS, collaborate with accounts payable and vendors, and monitor year-end close processes.

Qualifications

• A high school diploma and work experience that is directly related to the area of employment. A bachelor's degree may be substituted for the related work experience.
• A high school diploma and relevant experience in business management, public administration, or administrative services or a bachelor’s degree may be substituted for the required work experience.

Responsibilities

• Prepare requisitions and inventory supplies (office, chemicals, janitorial).
• Prepare and enter commissary orders; receive and reconcile purchase orders and invoices.
• Perform fiscal year-end closeout; code 21-20 forms for projects; ensure funds are available.
• Serve as liaison with accounts payable, purchasing and SCDC vendors.
• Act as fiscal manager for assigned projects for the division of facilities management; ensure budget compliance and avoid over-expenditures and inappropriate expenditures.
• Proficient with Microsoft Office programs and SCEIS.
• Resume preferred, but not required.

Job description

The South Carolina Department of Corrections is seeking a fiscally minded administrator to manage procurement, inventory, and financial controls for facilities management. You will prepare requisitions, enter orders, and reconcile invoices, ensuring funds are available and expenditures remain within approved budgets.

The role requires proficiency with Microsoft Office and SCEIS, collaborate with accounts payable and vendors, and monitor year-end close processes.