Administrative Assistant: Budget & Procurement Liaison

State of South Carolina; South Carolina; On-site; USD 35,000 - 60,000; Full time

Job summary

State of South Carolina seeks a procurement administrator to handle requisitions and inventory for office, chemicals, and janitorial supplies. The role includes processing commissary orders, receiving and reconciling POs and invoices, and supporting year-end closeouts to ensure funds are available.

The position requires proficiency with Microsoft Office and the SCEIS system, and offers opportunities to liaise with accounts payable, purchasing, and vendors.

Qualifications

• High school diploma; related work experience preferred.
• Experience in procurement, accounts payable, or budget administration.
• Public sector experience is a plus.

Responsibilities

• Responsible for preparing requisitions, inventory supplies to include office, chemicals, and janitorial.
• Preparing and entering commissary orders, receiving and reconciliation of purchase orders and invoices.
• Fiscal year-end closeout, codes 21-20 forms for projects ensuring funds are available.
• Serves as liaison with accounts payable, purchasing and SCDC vendors.
• Serves as fiscal manager for assigned projects for the division of facilities management to ensure compliance with approved budget and avoid over expenditures and/or Inappropriate expenditures.
• Must be proficient in Microsoft office programs and SCEIS.
• Resume preferred, but not required.

Skills

Procurement and purchasing

Accounts payable liaison

Vendor management

Education

High school diploma; bachelor’s degree may substitute

Tools

SCEIS

Microsoft Excel

Job description

State of South Carolina seeks a procurement administrator to handle requisitions and inventory for office, chemicals, and janitorial supplies. The role includes processing commissary orders, receiving and reconciling POs and invoices, and supporting year-end closeouts to ensure funds are available.

The position requires proficiency with Microsoft Office and the SCEIS system, and offers opportunities to liaise with accounts payable, purchasing, and vendors.