Administrative Assistant — Budget & Procurement

State-of-South-Carolina; South Carolina; On-site; USD 42,000 - 64,000; Full time

Job summary

The State of South Carolina is seeking an administrative professional to manage requisitions, inventory supplies including office, chemicals, and janitorial items, and to prepare commissary orders with accurate receiving and reconciliation of purchase orders and invoices.

The role serves as a liaison with accounts payable, purchasing, and SCDC vendors, and acts as fiscal manager for assigned projects to ensure budget compliance and prevent over-expenditure.

Qualifications

• High school diploma required; bachelor's degree may substitute for related experience.
• Experience with procurement and accounts payable is desirable.
• Proficiency in MS Office and SCEIS is preferred.

Responsibilities

• Prepare requisitions and inventory supplies (office, chemicals, janitorial).
• Prepare and enter commissary orders; receive and reconcile purchase orders and invoices.
• Manage year-end closeout and budget codes (e.g., 21-20 forms) to ensure funds are available.
• Serve as liaison with accounts payable, purchasing, and SCDC vendors.
• Act as fiscal manager for assigned projects to ensure budget compliance and avoid over-expenditure.
• Must be proficient in Microsoft Office programs and SCEIS.
• Resume preferred, but not required.

Skills

Attention to detail

Budget management

Communication

Liaison

Education

High school diploma

Bachelor's degree substitution

Tools

Microsoft Office

SCEIS

Job description

The State of South Carolina is seeking an administrative professional to manage requisitions, inventory supplies including office, chemicals, and janitorial items, and to prepare commissary orders with accurate receiving and reconciliation of purchase orders and invoices.

The role serves as a liaison with accounts payable, purchasing, and SCDC vendors, and acts as fiscal manager for assigned projects to ensure budget compliance and prevent over-expenditure.