Procurement & Facilities Support Specialist

Lincoln University; Jefferson City (MO); On-site; USD 26,000 - 29,000; Full time

Job summary

Lincoln University in Jefferson City, MO is seeking a Building Support Specialist to provide essential support in requisition management, work orders processing, purchasing, budgeting, pay applications, and event coordination for campus facilities.

The ideal candidate will be highly organized, capable of managing multiple tasks, maintaining detailed records, ensuring vendor compliance, and collaborating with finance and operations to meet institutional goals.

Qualifications

• Bachelor's degree in business administration, finance or related field.
• Proven experience in business support, procurement, or a similar administrative role.
• Strong understanding of purchasing processes, requisition management, and budget tracking.
• Experience with pay applications, invoice management, and vendor communication.
• Proficiency in Microsoft Office Suite and business management software (ERP).
• Strong communication and interpersonal skills to collaborate with internal teams and external vendors.

Responsibilities

• Oversee and manage requisition requests, ensuring they are processed in a timely manner and in accordance with company policies.
• Receive, prioritize, and manage work orders related to building maintenance and repairs. Ensure timely completion of tasks and follow up on the status of open work orders.
• Act as the primary point of contact for service calls, responding to facility-related issues, troubleshooting problems, and coordinating with relevant teams or vendors for resolution.
• Coordinate logistics for campus events, including scheduling space, arranging equipment, and ensuring the facilities are set up to meet event requirements.
• Maintain accurate and detailed records of all facilities operations, including project tracking, budgeting, and financial transactions.
• Facilitate and manage the purchasing process from initiating purchase orders to ensuring timely delivery of goods and services.
• Ensure vendor compliance and assist in managing vendor relationships.
• Assist with budget tracking and reconciliation, ensuring that all expenses are accurately recorded and aligned with budgeted allocations.
• Support the preparation and submission of pay applications, ensuring that invoices and payment requests are accurate and processed promptly.
• Coordinate with internal teams and external vendors to ensure smooth procurement of necessary materials, equipment, and services.
• Ensure all procurement and payment processes comply with company policies and regulations.
• Maintain accurate documentation of transactions, contracts, and vendor agreements.
• Track and maintain records of requisitions, purchases, and budgets.
• Generate reports to provide management with insight into spending trends and any potential budget discrepancies.
• Suggest and implement improvements to enhance efficiency within business support processes, particularly in procurement and budget management.
• Work closely with finance, operations, and other departments to ensure that all business support processes are aligned with organizational goals.

Skills

Procurement experience

Budget tracking

Vendor communication

MS Office

ERP systems

Education

Bachelor's degree in Business Administration, Finance or related field

Tools

ERP systems

Job description

Lincoln University in Jefferson City, MO is seeking a Building Support Specialist to provide essential support in requisition management, work orders processing, purchasing, budgeting, pay applications, and event coordination for campus facilities.

The ideal candidate will be highly organized, capable of managing multiple tasks, maintaining detailed records, ensuring vendor compliance, and collaborating with finance and operations to meet institutional goals.