Procurement & Vendor Relations Coordinator

Accentuate Staffing; Durham (NC); On-site; USD 42,000 - 65,000; Full time

Job summary

Accentuate Staffing is assisting a major pharmaceutical company in Durham, seeking a detail-oriented Purchasing Coordinator for a contract through February 2027. You will support Manufacturing Operations with PO processing, vendor onboarding, and contract administration to sustain growth.

Responsibilities include reviewing PO requests, tracking ~200 blanket POs and NTEs, updating vendor records in Smartsheet and M-Files, and coordinating with multiple departments to ensure timely, accurate

Qualifications

• Three to five years of administrative or purchasing support experience.
• Experience creating, processing, tracking, or reconciling purchase orders.
• Experience maintaining vendor records and purchasing files.
• Strong proficiency in Microsoft Office, especially Excel, Outlook, Word, and Teams.
• Excellent organizational skills with attention to detail.
• Ability to manage multiple requests in a fast-paced environment.
• Strong written and verbal communication and customer-service mindset.
• Ability to handle confidential information.

Responsibilities

• Receive, review, and process purchase order requests across multiple departments.
• Ensure PO requests have complete information before approval.
• Monitor PO activity and provide status updates to stakeholders.
• Assist with renewal and updating of vendor contracts.
• Support processing of approximately 200 blanket POs and not-to-exceed agreements.
• Maintain logs of POs, blanket POs, NTEs, renewals, expirations, approvals.
• Coordinate with requestors, approvers, Procurement, Finance, and vendors to resolve issues.
• Place inventory and departmental orders as needed.
• Onboard new vendors and maintain vendor qualification tracker in Smartsheet.
• Maintain vendor records and supplier qualification tracker.
• Provide day-to-day administrative support to Manufacturing Operations.

Skills

Excel

Outlook

Word

Teams

Attention to detail

Time management

Communication

Vendor management

Independent work

Microsoft Office

Education

High school diploma or equivalent

Tools

Smartsheet

M-Files

Purchase order system

Job description

Accentuate Staffing is assisting a major pharmaceutical company in Durham, seeking a detail-oriented Purchasing Coordinator for a contract through February 2027. You will support Manufacturing Operations with PO processing, vendor onboarding, and contract administration to sustain growth.

Responsibilities include reviewing PO requests, tracking ~200 blanket POs and NTEs, updating vendor records in Smartsheet and M-Files, and coordinating with multiple departments to ensure timely, accurate