Procurement & Purchasing Coordinator

Regency Staffing group; Midlothian (TX); On-site; USD 55,000 - 75,000; Full time

Job summary

Regency Staffing Group seeks a highly organized Purchasing Coordinator to support the purchasing team. The role blends purchasing, procurement, buying, and administrative coordination to track purchase orders and supplier documentation.

You will manage multiple priorities in a fast-paced environment, work with Purchasing, Quality, and Legal teams, and maintain accurate ERP records. Strong communication skills and Excel proficiency are essential.

Qualifications

• Bachelor's degree from a four-year college or university or equivalent
• 5–8 years of related experience and/or training; OR
• Proficiency in purchasing, procurement, and coordination processes
• Strong organizational and communication skills

Responsibilities

• Request, collect, and track supplier documentation (certifications, contracts, agreements)
• Collaborate with Purchasing, Quality, and Legal to ensure timely submission of documents
• Assist with supplier contracts and procurement paperwork
• Prepare reports, tracking logs, and status updates
• Create, place, and track purchase orders
• Follow up on open orders and delivery status
• Communicate with suppliers regarding orders and documentation
• Resolve basic PO and supplier discrepancies
• Obtain supplier quotes and confirm pricing and order details
• Maintain purchasing records in ERP system
• Support daily buyer and procurement activities
• Manage multiple projects and deadlines
• Monitor deadlines and communicate potential delays
• Maintain organized purchasing documentation

Skills

Purchasing

Procurement

Buying

Admin coordination

ERP data management

Supplier communication

Documentation

Excel

Oracle Cloud

Education

Bachelor's degree

5–8 years related experience

Equivalent combination of education and experience

Tools

Excel

Outlook

Word

Oracle

SAP

NetSuite

Oracle Cloud

Job description

Regency Staffing Group seeks a highly organized Purchasing Coordinator to support the purchasing team. The role blends purchasing, procurement, buying, and administrative coordination to track purchase orders and supplier documentation.

You will manage multiple priorities in a fast-paced environment, work with Purchasing, Quality, and Legal teams, and maintain accurate ERP records. Strong communication skills and Excel proficiency are essential.