Procurement Coordinator: Vendor & Inventory Support

ADP, Inc.; West Fargo (ND); On-site; USD 42,000 - 60,000; Full time

Job summary

ADP, Inc. in West Fargo, ND is seeking an Assistant Purchasing Specialist to support procurement activities, maintain records, and ensure timely, cost‑effective ordering of materials.

The role coordinates with vendors and internal departments to keep operations running smoothly. The ideal candidate has a high school diploma with preferred associate coursework in business or supply chain, strong organizational skills, and experience with Office and ERP systems.

Qualifications

• High school diploma or equivalent required; associate degree or coursework in business or supply chain preferred.
• Previous experience in purchasing, procurement, or administrative support preferred.
• Strong organizational and time-management skills.
• Attention to detail and accuracy.
• Proficient in Microsoft Office (Excel, Word, Outlook) and purchasing or ERP systems.
• Ability to communicate effectively with vendors and internal teams.
• Ability to work independently and handle multiple priorities.

Responsibilities

• Assist with creating and processing purchase orders in accordance with company policies.
• Communicate with vendors regarding pricing, availability, delivery schedules, and order status.
• Track and follow up on open purchase orders to ensure timely delivery.
• Maintain accurate purchasing records, invoices, and related documentation.
• Verify received materials against purchase orders and report discrepancies.
• Assist with inventory tracking and reporting as needed.
• Support cost control efforts by obtaining quotes and comparing pricing.
• Coordinate with accounting and other departments to resolve purchasing or invoice issues.
• Maintain vendor files and assist with vendor onboarding.
• Perform general administrative duties related to purchasing operations.

Skills

Organizational skills

Time management

Vendor communication

Microsoft Office

Education

Associate degree preferred in business or supply chain

Tools

Excel

ERP systems

Job description

ADP, Inc. in West Fargo, ND is seeking an Assistant Purchasing Specialist to support procurement activities, maintain records, and ensure timely, cost‑effective ordering of materials.

The role coordinates with vendors and internal departments to keep operations running smoothly. The ideal candidate has a high school diploma with preferred associate coursework in business or supply chain, strong organizational skills, and experience with Office and ERP systems.