Purchasing Specialist

ADP, Inc.; West Fargo (ND); On-site; USD 42,000 - 60,000; Full time

Job summary

ADP, Inc. in West Fargo, ND is seeking an Assistant Purchasing Specialist to support procurement activities, maintain records, and ensure timely, cost‑effective ordering of materials.

The role coordinates with vendors and internal departments to keep operations running smoothly. The ideal candidate has a high school diploma with preferred associate coursework in business or supply chain, strong organizational skills, and experience with Office and ERP systems.

Qualifications

• High school diploma or equivalent required; associate degree or coursework in business or supply chain preferred.
• Previous experience in purchasing, procurement, or administrative support preferred.
• Strong organizational and time-management skills.
• Attention to detail and accuracy.
• Proficient in Microsoft Office (Excel, Word, Outlook) and purchasing or ERP systems.
• Ability to communicate effectively with vendors and internal teams.
• Ability to work independently and handle multiple priorities.

Responsibilities

• Assist with creating and processing purchase orders in accordance with company policies.
• Communicate with vendors regarding pricing, availability, delivery schedules, and order status.
• Track and follow up on open purchase orders to ensure timely delivery.
• Maintain accurate purchasing records, invoices, and related documentation.
• Verify received materials against purchase orders and report discrepancies.
• Assist with inventory tracking and reporting as needed.
• Support cost control efforts by obtaining quotes and comparing pricing.
• Coordinate with accounting and other departments to resolve purchasing or invoice issues.
• Maintain vendor files and assist with vendor onboarding.
• Perform general administrative duties related to purchasing operations.

Skills

Organizational skills

Time management

Vendor communication

Microsoft Office

Education

Associate degree preferred in business or supply chain

Tools

Excel

ERP systems

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Purchasing Specialist

Full Time West Fargo, ND, US

30+ days ago Requisition ID: 1028

Job Title: Assistant Purchasing Specialist

Job Summary:

The Assistant Purchasing supports the Purchasing Department by assisting with procurement activities, maintaining accurate records, and ensuring materials and supplies are ordered, received, and documented in a timely and cost-effective manner. This role helps ensure uninterrupted operations by coordinating with vendors, internal departments, and the purchasing team.

Essential Duties and Responsibilities:

• Assist with creating and processing purchase orders in accordance with company policies
• Communicate with vendors regarding pricing, availability, delivery schedules, and order status
• Track and follow up on open purchase orders to ensure timely delivery
• Maintain accurate purchasing records, invoices, and related documentation
• Verify received materials against purchase orders and report discrepancies
• Assist with inventory tracking and reporting as needed
• Support cost control efforts by obtaining quotes and comparing pricing
• Coordinate with accounting and other departments to resolve purchasing or invoice issues
• Maintain vendor files and assist with vendor onboarding
• Perform general administrative duties related to purchasing operations

Qualifications:

• High school diploma or equivalent required; associate degree or coursework in business or supply chain preferred
• Previous experience in purchasing, procurement, or administrative support preferred
• Strong organizational and time-management skills
• Attention to detail and accuracy
• Proficient in Microsoft Office (Excel, Word, Outlook) and purchasing or ERP systems
• Ability to communicate effectively with vendors and internal teams
• Ability to work independently and handle multiple priorities

Physical Requirements:

• Ability to sit or stand for extended periods
• Ability to lift up 35lbs.
• Office and/or manufacturing environment
• Fast-paced setting with frequent interaction across departments