Procurement Coordinator: Purchasing Assistant

St. Charles Community College; Lake Saint Louis (MO); On-site; USD 35,000 - 50,000; Full time

Job summary

St. Charles Community College in Missouri is seeking a full-time Purchasing Assistant to provide administrative support within the Purchasing Department, handling requisitions, purchase orders, vendor communications, and contract records.

The role requires an associate degree with 1–2 years related experience (or 3+ years), strong PC skills, attention to detail, and the ability to work with end-users and vendors to ensure timely, compliant purchases.

Qualifications

• Associates degree and 1–2 years related experience, or 3+ years related work experience.
• Ability to process requisitions and convert to purchase orders per college policies.
• Strong computer skills and ability to communicate with end-users and vendors.

Responsibilities

• Receives and verifies purchase requisitions and accompanying specifications for completeness and accuracy.
• Converts online requisitions to purchase orders; issues and distributes purchase orders to vendors and college departments.
• Reviews requisitions that do not require competitive process and verifies pricing, terms and conditions; issues purchase orders following delegated authority.
• Expedites purchase orders by checking status with vendors and reporting to the appropriate department.
• Maintains and updates database of college contracts; follows up on insurance certificates, documents, and renewals of contracts.
• Provides continuity of administration within the Purchasing Department by assisting other staff as needed.
• Maintains general purchasing filing system for requisitions, purchase orders, bids, and related logs; supports other processes as needed.

Skills

PC skills

Vendor communication

Problem solving

Education

Associate degree

Job description

St. Charles Community College in Missouri is seeking a full-time Purchasing Assistant to provide administrative support within the Purchasing Department, handling requisitions, purchase orders, vendor communications, and contract records.

The role requires an associate degree with 1–2 years related experience (or 3+ years), strong PC skills, attention to detail, and the ability to work with end-users and vendors to ensure timely, compliant purchases.