Purchasing Assistant - 83093

St. Charles Community College; Lake Saint Louis (MO); On-site; USD 35,000 - 50,000; Full time

Job summary

St. Charles Community College in Missouri is seeking a full-time Purchasing Assistant to provide administrative support within the Purchasing Department, handling requisitions, purchase orders, vendor communications, and contract records.

The role requires an associate degree with 1–2 years related experience (or 3+ years), strong PC skills, attention to detail, and the ability to work with end-users and vendors to ensure timely, compliant purchases.

Qualifications

• Associates degree and 1–2 years related experience, or 3+ years related work experience.
• Ability to process requisitions and convert to purchase orders per college policies.
• Strong computer skills and ability to communicate with end-users and vendors.

Responsibilities

• Receives and verifies purchase requisitions and accompanying specifications for completeness and accuracy.
• Converts online requisitions to purchase orders; issues and distributes purchase orders to vendors and college departments.
• Reviews requisitions that do not require competitive process and verifies pricing, terms and conditions; issues purchase orders following delegated authority.
• Expedites purchase orders by checking status with vendors and reporting to the appropriate department.
• Maintains and updates database of college contracts; follows up on insurance certificates, documents, and renewals of contracts.
• Provides continuity of administration within the Purchasing Department by assisting other staff as needed.
• Maintains general purchasing filing system for requisitions, purchase orders, bids, and related logs; supports other processes as needed.

Skills

PC skills

Vendor communication

Problem solving

Education

Associate degree

Job description

Founded in 1986, St. Charles Community College (SCC)has areputation as one of the best two-year colleges in the state ofMissouri. SCC's service area includes a six-county region with apopulation exceeding 540,000. SCC's main campus, located inCottleville, has won architectural awards for its innovative,contemporary design. The college's Dardenne Creek Campus featuresthe Center for Healthy Living and the Field to Table Institute.Opening Fall 2025, the Innovation West Campus located in Wentzvillefeatures the Regional Workforce Innovation Center. With a focus oninnovation, St. Charles Community College is a leader in deliveringhigh quality education in a state-of-the-art learning environment.The success of SCC is rooted in the mission of serving thecommunity by "focusing on academic excellence, student success,workforce advancement, and life-long learning within a globalsociety."

We are seeking a full-time Purchasing Assistant who willprovide administrative support involving the application of theprocurement of materials, supplies, services and equipment withinthe purchasing department.

ESSENTIAL DUTIES AND RESPONSIBILITIES

include the following. Other duties may be assigned.

• Performs varied and moderately complex clerical work in the application of College policies and procedures governing the procurement of materials, supplies, services, and equipment by receiving and verifying purchase requisitions and accompanying specifications for completeness and accuracy.
• C onverts on-line requisitions to purchase orders; issues anddistributes purchase orders to appropriate purchasing staff forauthorization; distributes signed purchase orders to vendors andappropriate College departments.
• Reviews requisitions that do not require competitive processand verifies pricing, terms and conditions. Authorizes, approvesand issues purchase orders following individual level of delegatedauthority based on College policies and purchasingprocedures.
• Expedites purchase orders by verifying with the vendor thestatus of the delivery of goods ordered and purchased by theCollege and reporting the information to the appropriatedepartment.
• Maintains and updates database of College contracts; follow-upexpiring Certificates of Insurance, Affidavits for WorkerAuthorizations, W-9's and renewals of contracts for the Buyers andthe Director of Purchasing.
• Provides continuity of administration within the PurchasingDepartment by assisting other staff, as necessary.
• Maintains general purchasing filing system for requisitions,purchase orders, bids, and certificates of insurance, contracts,vendor performance, vendor catalogs, general correspondence andrelated logs.
• Serves as backup for other department positions as needed.

MINIMUM QUALIFICATIONS:

• Associates degree and 1-2 years related experience,or
• Three (3) years or more related work experience.
• Demonstrated ability to establish and maintain effectiveworking relationships with end-users, regulatory agencies andvendors.
• Skill in the use of personal computers and related softwareapplications.
• Demonstrated ability to analyze and resolve complaints,concerns, and problems in a timely manner

St.Charles Community College is an Equal OpportunityEmployer.