Procurement Coordinator I: Detail-Driven Buyer

RCN Telecom Services (Lehigh) LLC; New Jersey; Hybrid; USD 29,000 - 36,000; Full time

Benefits offered by this job

401k retirement plan

Medical insurance

Dental insurance

Vision insurance

Life insurance

Short-term disability

Paid time off

Floating holiday

Paid holidays

Paid sick leave

Tuition reimbursement

Employee discount

Job summary

Astound is seeking a Purchasing Coordinator I to support day-to-day procurement, create and maintain purchase orders, and collaborate with Finance, Inventory, and suppliers. You will track order status, resolve routine discrepancies, and ensure data accuracy across purchasing activities.

Ideal candidates have 1–2 years in purchasing or related operations, strong Excel skills, and familiarity with ERP systems. This role offers full-time employment with full benefits and an on-site work model.

Qualifications

• 1–2 years of experience in purchasing, procurement operations, inventory support, finance, accounting, accounts payable, vendor coordination, or related business operations preferred
• Experience using Microsoft Excel and purchasing, inventory, ERP, or reporting systems is preferred
• Working knowledge of purchasing, procurement, purchase order processing, vendor coordination, item setup, item maintenance, data integrity practices, and related documentation requirements
• Ability to follow purchasing policies, approval workflows, documentation standards, and internal control requirements while maintaining accurate and complete records
• Ability to review purchasing requests, validate supporting information, research discrepancies, resolve routine issues, and elevate exceptions appropriately
• Strong attention to detail, analytical thinking, problem-solving, organization, research, and follow-through skills with the ability to manage multiple priorities and meet deadlines
• Strong written, verbal, interpersonal, and customer-service skills with the ability to communicate status, delays, documentation needs, and next steps clearly and professionally
• Ability to collaborate professionally across Finance, Accounting, Procurement, Accounts Payable, Inventory, vendors, suppliers, warehouse teams, and operational stakeholders
• Proficiency in Microsoft Excel and Microsoft Office applications required; experience with Smartsheet, SharePoint, ReQlogic, ERP systems, Power Query, Power BI, or related reporting and purchasing tools preferred
• Ability to maintain confidentiality and handle sensitive purchasing, vendor, inventory, and financial information appropriately

Responsibilities

• Create, update, and maintain purchase orders in accordance with established purchasing procedures.
• Coordinate with internal stakeholders to confirm purchasing requirements, coding, quantities, delivery needs, supporting documentation, and approval status.
• Communicate with suppliers, vendors, warehouse teams, Finance, Accounting, Payable, Inventory, and operational stakeholders to support timely order processing.
• Monitor open requests, purchase orders, approvals, deliveries, vendor responses, and missing documentation; provide status updates and follow-up as needed.
• Research items, vendor, pricing, inventory, coding, order history, and documentation details to resolve routine purchasing discrepancies.
• Support item creation, item maintenance, vendor documentation, supplier setup requests, and inventory-related system updates.
• Assist with purchasing run rates, minimum order quantities, reorder points, pricing communications, product ordering, reports, tracking tools, and dashboards.
• Partner with Accounts Payable, internal stakeholders, and suppliers to research invoice discrepancies, match exceptions, receipt issues, pricing variances, and purchase order concerns.
• Provide purchasing support by answering process questions, reviewing order details, supporting vendor follow-up, and helping resolve routine order issues.
• Cross-train to provide backup support during vacations, absences, and peak workload periods.
• Perform other duties as assigned.

Skills

Purchasing

Vendor coordination

Excel

ERP systems

Data integrity

Communication

Analytical thinking

Attention to detail

Cross-functional collaboration

Tools

Smartsheet

SharePoint

ReQlogic

Power BI

ERP systems

Job description

Astound is seeking a Purchasing Coordinator I to support day-to-day procurement, create and maintain purchase orders, and collaborate with Finance, Inventory, and suppliers. You will track order status, resolve routine discrepancies, and ensure data accuracy across purchasing activities.

Ideal candidates have 1–2 years in purchasing or related operations, strong Excel skills, and familiarity with ERP systems. This role offers full-time employment with full benefits and an on-site work model.