Procurement Coordinator (Entry Level)

Dormitory Authority of the State of New York (DASNY); City of Albany (NY); Hybrid; USD 50,000 - 67,000; Full time

Benefits offered by this job

13 vacation days per year

13 sick days per year

5 days of personal leave per year

12 paid holidays per year (plus one浮日)

Telecommuting Work Plan

Limited Work from Home (LWFH)

Job summary

Dormitory Authority of the State of New York (DASNY) in Albany, NY seeks an Assistant Procurement Administrator to assist with the end-to-end procurement of goods and services for DASNY and clients. The role involves coordinating procurements, documenting processes, and supporting contract administration within established procedures.

The position emphasizes collaboration, attention to detail, and adherence to procurement regulations, with telecommuting options as part of a flexible work plan.

Qualifications

• Associate’s degree plus three years relevant experience or
• High School diploma or equivalent plus four years of relevant experience or
• High School Diploma plus five years of relevant experience.
• Preferred: Bachelor’s degree in Business or Public Administration with related experience.

Responsibilities

• Assist and participate in all phases of procurement for professional services, bidding and awards.
• Prepare, process and review term procurements and contracts and related documents.
• Coordinate and schedule meetings; prepare and distribute minutes and boilerplate documents.
• Coordinate pre-bid meetings and site visits.
• Prepare and disseminate correspondence to staff, clients, contractors, vendors and third parties.
• Assist in evaluating vendor responsibility through independent research and public records.
• Monitor vendor insurance documents for contractual compliance.
• Input data into procurement and financial systems; maintain reports and dashboards.
• Ensure compliance with procedures and applicable laws; maintain complete procurement records.
• Collaborate with MWBE/SDVOB initiatives and related policy objectives.

Skills

Organizational skills

Interpersonal skills

Excellent proofreading

Oral and written communication

Education

Associate’s degree

High School diploma or equivalent

Bachelor’s degree in Business/Public Admin

Tools

Outlook

Excel

Access

Word

PowerPoint

Job description

Dormitory Authority of the State of New York (DASNY) in Albany, NY seeks an Assistant Procurement Administrator to assist with the end-to-end procurement of goods and services for DASNY and clients. The role involves coordinating procurements, documenting processes, and supporting contract administration within established procedures.

The position emphasizes collaboration, attention to detail, and adherence to procurement regulations, with telecommuting options as part of a flexible work plan.