Procurement Coordinator / Accounts Payable

The Fountain Group; Gilbert (AZ); On-site; Full time

Job summary

An established industry player is seeking a Procurement Coordinator to manage order entry and vendor communications. This role involves heavy administrative tasks, including reviewing invoices and purchase orders, updating lead times, and performing monthly forecasts. The ideal candidate will have strong experience with ERP systems and MS Excel, ensuring efficient procurement processes. Join a dynamic team where your contributions will directly impact the supply chain and vendor relationships. If you are detail-oriented and thrive in a fast-paced environment, this opportunity is perfect for you!

Qualifications

• 3-5+ years of buying experience required.
• Strong skills in admin/order entry and data tracking.

Responsibilities

• Perform order entry and follow-up for procurement tasks.
• Review invoices and purchase orders to ensure accuracy.

Skills

Administrative Skills

Order Entry

Communication Skills

Data Tracking

Excel (Pivot Tables, V-Lookups)

Education

High School Diploma/GED

Associate's Degree

Bachelor's Degree

Tools

ERP/MRP Systems

MAPLE System

Microsoft Excel

Job description

Procurement Coordinator / Accounts Payable
Pay: $25-30
Contract Duration: 4-6 months

Hours: 8:00am to 4:00PM (onsite)

Job description/tasks

• Perform heavy admin/order entry/order follow up.
• Review Cero Invoices pending on MAPLE (System that monitors past due invoices). This will be the main task.
• Review expedites past due POs/parts on order.
• Responsible for Order Acknowledgement confirmations review.
• Perform Monthly forecasts and review before sending to Suppliers.
• Weekly Open order report sent to Suppliers.
• Update Lead Times.
• Responsible for Placing Purchase Orders (POs).
• Assist in reaching out and contacting vendors and customers to track down and locate missing parts, inventory, and materials.
• Support communication with vendors/customers to identify discrepancies and update internal systems (MS Excel) with appropriate information and date.

Qualifications:

• Minimum of 3-5+ years Buying experience required.
• Must have strong heavy admin/order entry/order follow up experience.
• Experience with ERP/MRP systems.
• Strong MS Excel skills (pivot tables, v-lookups).
• Strong experience with data tracking and review.
• Excellent communication skills.
• Minimum of HS Diploma/GED; AS/BS degree preferred.
• APICS certifications a bonus (not required).
• Experience with MAPLE system/software preferred, not required.