Procurement Coordinator

Rolling Plains Management Corporation; Town of Texas (WI); On-site; Full time

Job summary

A leading organization is seeking a Procurement Coordinator for their Central Office in Crowell, Texas. This full-time role involves managing procurement processes, ensuring compliance, and maintaining effective communication with vendors and staff. The ideal candidate will possess strong organizational and interpersonal skills, with the ability to manage multiple projects effectively. A comprehensive benefits package is offered, including employer-paid insurance and a 401K plan.

Benefits

Employer-paid Medical Insurance

Dental Insurance

Vision Insurance

Life Insurance

Telehealth Services

401K Plan with 5% Match

Generous Leave Plan

Qualifications

• Two years of related job experience may substitute for one year of college.
• Must be able to pass drug/alcohol test and criminal history checks.

Responsibilities

• Assist with all functions of the procurement process for RPMC.
• Coordinate with program staff on the purchase of supplies and equipment.
• Ensure compliance with procurement policies and regulations.

Skills

Interpersonal Skills

Communication

Time Management

Organizational Skills

Problem-Solving

Attention to Detail

Flexibility

Education

Associate Degree in Business

Tools

MS Office

Job description

Job Details

Job Location: Crowell, TX

Salary Range: $19.68 Hourly

Description

Rolling Plains Management Corporation is seeking a Procurement Coordinator for the Central Office located in Crowell, Texas. The position is a full-time position with regular hours from 8am to 5pm, although some variation in work hours could occur, including some evening and weekends.

Rolling Plains offers an excellent comprehensive benefit program for its employees to include employer-paid medical, dental, vision, life insurance, telehealth, teletherapy and dependent childcare, with voluntary benefits to include critical illness, accident, supplemental life and long-term disability. Additionally, the company provides a matching 401K plan with up to a 5% match, longevity pay and a generous leave plan to include vacation, sick and holiday pay.

The Procurement Coordinator is responsible to assist with all functions of the procurement process for RPMC and its programs. The Procurement Coordinator works with fiscal staff to ensure compliance with the agency Accounting & Financial Policies and Procedures Manual and grant regulations. The Procurement Coordinator also works with program staff to ensure the timely processing of orders for all the goods and services needed to meet program budget and goal requirements.

The ideal candidate must bewell organized and able to communicate effectively with all staff and vendors. The individual must have the capacity to work with executives, program directors and others in a group effort to meet the departmental goals. The candidate must beable to manage multiple projects at one time, must have strong problem-solving skills with the ability to solve the problem of a product or service that does not meet the quality standards of RPMC; must have a positive attitude and be able to handle various requests for information and clarification during the workday exhibiting excellent customer service skills.

ESSENTIAL JOB FUNCTIONS

• Reviews and processes requisitions, purchase orders, and related documents in a timely manner
• Places orders for supplies and equipment
• Coordinates with program staff on the purchase of supplies, equipment and services to maintain Agency offices and vehicles while ensuring compliance with RPMC’s procurement policy and procedures.
• Assists with the creation of technical specifications and terms/conditions for the acquisition of goods, services and professional services as needed
• Assists with the preparation of procurement documents as outlined in the company’s process to include RFPs, contracts, amendments, renewals, etc. as needed
• Prepares, maintains, and reviews purchasing files, reports, and price lists
• Processes and maintains records for the receipt of all goods and services
• Assists with the maintenance of a contract management process
• Organizes work, sets priorities and meets deadlines
• Provides administrative support to the Finance Department as needed
• Communicates verbally and in writing with management, co-workers, other employees, vendors, contractors, the general public and suppliers to establish and maintain effective working relationships.
• Acts to ensure compliance with State and Federal Procurement regulations defined by the OMB, TAXC, TWC Financial Manual for Grants and Contracts, and UGMS.

Qualifications

QUALIFICATIONS

• An Associate Degree in business or related field preferred. Two years of related job experience may be substituted for one (1) year of college with approval of the Financial Director.
• Strong interpersonal skills required.
• Excellent written and verbal communication skills. Ability to communicate effectively with vendors, other team members, and management.
• Excellent time management skills and the ability to balance a variety of duties, prioritize, and meet deadlines required.
• Excellent organizational skills required.
• Possess demonstrated ability and proficiency in MS Office, including MS Word, Excel, PowerPoint, Teams, and Outlook.
• Ability to work independently and cooperatively.
• Attention to detail and problem-solving skills.
• Must be flexible and able to adapt to change in the workplace.
• Must be willing to take and pass a drug/alcohol test and comply with the “Drug Free”: Agency Policy
• Must be able to pass regular criminal history checks.
• Must be a minimum of 21 years of age to operate a company vehicle. One year may be waived provided that the individual has a satisfactory motor vehicle report (MVR).
• Must possess ability to provide reliable self-transportation capable of regional travel.
• Must possess and maintain valid motor vehicle operator’s permit of appropriate classification and endorsement as required. Must agree to maintain a satisfactory MVR and minimum requirement of insurability as required by law. MVR background checks may be conducted by the agency.

PHYSICAL DEMANDS

• Ability to maintain physical condition and stamina appropriate to the performance of assigned duties and responsibilities which may include sitting, standing, walking, or riding in a vehicle for extended periods of time or other duties assigned
• The usual requirements in an office/classroom/etc. environment may require lifting boxes of supplies, equipment, and occasional adjustments of office furniture.
• Occasional pushing, pulling, lifting and/or moving up to 25 pounds.
• Employee regularly required to bend and stoop in the process of locating files.

WORK ENVIRONMENT

• Ability to drive, occasionally long distances.
• Noise level could be moderate to loud in work environment.
• Ability to work in stressful environment and deal effectively with stress.
• Ability to perform duties and adapt to flexible work schedules as established by management.

TRAVEL REQUIREMENTS

• Light travel – occasional ability to travel for activities such as meetings, classes, and workshops in and out of the service area.
• Must be able to travel by air as needed to attend training, conferences, and related activities.