Procurement Coordinator

Ardham Technologies; Albuquerque (NM); On-site; USD 42,000 - 70,000; Full time

Job summary

Ardham Technologies, headquartered in Albuquerque, NM, seeks a Procurement Coordinator to manage full cycle purchasing, vendor relations, and price comparison to ensure best prices for products.

The role supports sales orders, tracks order status, and maintains procurement data with attention to accuracy and timeliness across multiple departments.

Qualifications

• Requires high school diploma or GED; an Associate degree or higher preferred.
• 2+ years in a purchasing or accounting role.
• Ability to prioritize tasks and work with multiple departments in a fast-paced setting.
• Strong record-keeping for vendors, contacts, and financial data.

Responsibilities

• Provide outstanding customer service and collaborate with internal and external customers.
• Manage full cycle purchasing process and purchase orders; match invoices; communicate with vendors.
• Place purchase orders based on internal sales orders for end-customers.
• Follow up with vendors on orders and update ETAs and issues.
• Provide regular updates to Sales, Engineering, and customers about order status.

Skills

Purchasing

Vendor negotiation

Microsoft Office

Communication

Data analysis

Cross-functional collaboration

Attention to detail

Education

High school diploma

Associates degree preferred

Tools

Excel

Outlook

CRM/ERP systems

Job description

Job Purpose

The Procurement Coordinator will provide procurement support, maintain internal sales orders and negotiate deals with vendors and potential vendors. This position will be responsible for learning company purchasing policies and procedures and conducting regular price comparisons to ensure that the company is always getting the best price for products purchased. This position will also assist in researching, compiling, and reviewing information; develops and maintains databases or spreadsheets.

Job Duties and Responsibilities

Employee is responsible for performing all duties as determined and assigned by Ardham Technologies from time to time. Without limiting the generality of the foregoing, Employee will:

• Provides outstanding customer service; Works collaboratively with internal and external customers.
• Manage full cycle purchasing process, including management of purchase requests, receipt of goods/services against purchase orders, matching invoices to purchase orders andcommunicating with vendors
• Places Purchase Orders with vendors based on Sales Orders created by internal Sales Team for end-customers.
• Follows up with vendors on orders; updates Sales Order notes with ETAs, issues, comments, etc.
• Provides regular proactive updates to Sales and Engineering teams regarding order status, ETAs, concerns, etc.; provides the same to customers.
• Resolves order problems such as backorders, delays, or other concerns.
• Receipts goods on outbound Purchase Orders to trigger invoicing per GAAP.
• Assists with tracking project progress, , expenditures, expenses, and reimbursements.
• Researches information, evaluates, and compiles results and prepares detailed summaries, reports, presentations, and general and technical correspondence.
• Receives and responds to questions and concerns from customers; identifies issues and resolves problems or refers to management as necessary.
• Completes special projects and performs other duties as necessary.

Knowledge, Skills and Educational Requirements

• High school diploma/GED required; an Associates degree or higher is preferred
• 2+ years' experience in a purchasing or accounting role.
• Able to create and administer a task priority list based on company needs.
• Ability to work collaboratively with multiple departments across a fast-paced organization.
• Commitment to maintaining accurate records including companies, contacts and financial data.
• Experience in common purchasing concepts; Microsoft products including Outlook, Word, and Excel;
• Clear written and verbal communication, organization, and overall excellent interpersonal skills.
• Strong attention to detail and adherence to processes
• Familiarity with CRM and/or ERP platforms or their concepts.
• General knowledge of the IT industry and business acumen, with the ability to learn new concepts quickly.

About Ardham Technologies

Ardham Technologies is headquartered in Albuquerque, New Mexico, and is experiencing rapid growth throughout the Southwest and Texas regions. As an exciting and innovative technology company, Ardham Technologies is dedicated to powering clients into the future of IT through comprehensive managed services and cutting-edge technology solutions.

Our mission is to transform how organizations approach their technology infrastructure by delivering innovative managed offerings that drive business success. With our expanding presence across multiple markets, we provide our team members with exceptional opportunities for professional growth while working with diverse clients across various industries. Join Ardham Technologies and be part of a dynamic team that's shaping the future of managed IT services in one of the fastest-growing technology markets in the country.