Procurement Coordinator

CubX Inc.; Lakewood Township (NJ); On-site; USD 45,000 - 55,000; Full time

Benefits offered by this job

Health benefits

Paid time off

401(k) retirement plan with company

On-site gym

Professional development and certs

Modern office environment

Job summary

CubX Inc. in New Jersey is seeking a Procurement Coordinator to own the day-to-day procurement process for hardware, software, licensing, and vendor relationships.

You will obtain quotes, place orders, track shipments, renew licenses, and coordinate with internal teams to prevent service interruptions. The role requires strong organizational skills and the ability to manage multiple tasks in a fast-paced environment.

Qualifications

• Must be highly organized and detail-oriented.
• Excellent written and verbal communication with vendors.
• Ability to manage multiple priorities in a fast-paced environment.
• Proficient with procurement systems and basic tech literacy.

Responsibilities

• Obtain and compare vendor quotes.
• Place hardware, software, licensing, and cloud service orders.
• Track orders, shipments, and deliveries.
• Coordinate with vendors to resolve issues.
• Manage RMAs, returns, and warranty claims.
• Reconcile invoices with Accounting when needed.
• Ensure renewals and subscriptions stay active.
• Maintain procurement records and update systems.
• Identify product recommendations and licensing improvements.
• Develop relationships with vendor partners.

Skills

Highly organized

Detail-oriented

Vendor communication

Strong communicator

Time management

Tech-savvy

Job description

About the Role:

The Procurement Coordinator will own the day-to-day procurement process and help ensure our hardware, software, licensing, subscriptions, and vendor relationships run smoothly.

Core responsibilities will include:

• Obtaining and comparing vendor quotes
• Placing hardware, software, licensing, and cloud service orders
• Tracking orders, shipments, and deliveries
• Coordinating with vendors and distributors to resolve issues
• Managing RMAs, returns, and warranty claims
• Managing software subscriptions, licensing, and renewals to ensure services remain active and renewals are completed on time
• Monitoring upcoming renewals and proactively coordinating with internal teams and vendors to prevent service interruptions
• Maintaining accurate procurement records and updating internal systems
• Working with Accounting to reconcile invoices and purchasing records when needed
• Ensuring hardware and licensing are available in time for client projects and onboarding
• Partnering with our engineering and account management teams to identify product recommendations, refresh opportunities, and licensing improvements that create additional value for clients
• Preparing quotes and recommendations for hardware, software, and managed services that support client growth while helping drive additional recurring revenue
• Developing strong relationships with our vendor partners and staying current on new products, promotions, and programs that may benefit our clients

The ideal candidate should be:

• Highly organized and detail‑oriented
• Comfortable communicating with vendors over the phone and email
• Persistent with follow‑up and able to keep tasks moving until they’re fully completed
• Tech‑savvy and able to quickly learn new systems
• Able to manage multiple priorities in a fast‑paced environment
• A strong communicator with excellent organizational skills

Compensation & Benefits

• Health benefits
• Paid time off
• Opportunities for professional development and certifications
• Modern office environment
• Work alongside a fast‑growing, technology‑focused leadership team
• Salary of $45,000–$55,000 USD
• Paid time off and company holidays
• Health, dental, and vision insurance options
• 401(k) retirement plan with company match
• On‑site gym for employee wellness
• Modern, collaborative office environment
• Ongoing training and professional development
• Opportunity to work with cutting‑edge technology
• Team events and employee appreciation initiatives
• Strong company culture focused on innovation and teamwork