Procurement Contracts Supervisor

Virginia's Community College System; Daleville (VA); Hybrid; USD 90,000 - 130,000; Full time

Benefits offered by this job

Hybrid telework available

Job summary

Virginia Community College System in Virginia is seeking an experienced SSO Lead to supervise a small contracts team and oversee procurement for system-wide needs. The role emphasizes strategic contracting, policy compliance, and innovative sourcing.

The position supports hybrid telework and requires Virginia contracting credentials or the ability to obtain them within designated timeframes. Extensive collaboration with internal and external stakeholders is essential.

Qualifications

• Multiple years of complex procurement experience including RFQs, IFBs, contract management and negotiations.
• Experience in leading, supervising and motivating a team.
• Current Virginia Contracting Officer (VCO) certification or ability to obtain VCA within 1 year and VCO within 2 years; see vip.dgs.virginia.gov for details.

Responsibilities

• Solicits and issues contracts for goods and services using advanced procurement methods.
• Establishes contracts for maximum value in quality, pricing and flexibility.
• Manages a portfolio of term contracts for SSC customers.
• Uses advanced market research and data techniques for system-wide sourcing decisions.
• Ensures purchases are accurate, timely and compliant with VCCS/state policies and laws.
• Employs best practices to improve performance, compliance and efficiency.

Skills

Strategic procurement

Communication skills

Team leadership

Tools

Electronic procurement system

MS Office

Adobe Acrobat Pro

Job description

As (SSO) Lead This Position Performs Supervisory Activities Including Monitoring, Reviewing And Evaluating The Performance Of Staff Of Approximately Two Senior Contract Officers And One Contract Officer. The Position Also

• Solicits and issues contracts for goods and services as needed by the VCCS system-wide customers utilizing a variety of advanced complex procurement methods.


• Establish contracts for maximum optimal strategic value in quality, pricing and flexibility. Further, these contracts enable supplier innovation and creatively to deliver beyond the stated value.


• Manages a portfolio of term contracts for use by the SSC customers (potentially including other public bodies).


• Utilizes advanced market research and analytical data techniques to make appropriate complex system- wide sourcing decisions.


• Ensure that all purchases are performed accurately and timely and in accordance with applicable VCCS and state policies and applicable laws.


• Employs best, optimal business practices to continuously improve performance, compliance, efficiency and effectiveness.

Knowledge Of

• Governmental procurement principles and ability to follow procurement policy and standard operating procedures


• Commonwealth of Virginia (VPPA, APSPM, etc.)

Skills

• Illustrate professional qualities to achieve effective objectives by working with all organizational levels and with all people to advance strategic procurement techniques, streamline processes and improve operations


• Proficient written and oral communication skills


• Skilled and proficient in using an electronic procurement system, MS Office products and Adobe Acrobat Pro

Ability To

• Make sourcing decisions for complex procurements, including the ability to analyze market data, exercise sound judgment, take initiative, handle multiple competing priorities, solve problems and attend to detail while maintaining a big-picture perspective


• Develop and comprehend highly complex solicitation and contract documents, including the ability to interpret procurement-related law and policies, apply that knowledge, and as needed participate in the development of related policies and procedures


• Think creatively, exercise initiative, achieve innovative contracts, and work with all vested stakeholders in order to implement effective and creative strategic enterprise agreements


• Build working relationships to solve problems and achieve common goals


• Provide exceptional and professional customer service to diverse internal and external customers and suppliers


• Work effectively with a wide range of constituencies


• Collaborate effectively in a team environment with matrix reporting relationships


• Maintain confidentiality and follow the proper Freedom of Information Act (FOIA) protocol


• Travel within Virginia and within the United States as needed

Minimum Qualifications

• Multiple years of complex procurement experience such as request for proposals, invitation for bids, contract management, and contract negotiations.


• Experience in leading, supervising, and positively motivating a team.


• Current Virginia Contracting Officer (VCO) certification or ability to obtain Virginia Contracting Associate (VCA) certification within one year of hire and VCO within two years; see https://vip.dgs.virginia.gov/ for more information on VCA and VCO certifications

Additional Considerations

• Expertise in interpreting legal agreements and modifying for compliance


• Procurement experience in higher education and/or state government


• Professional procurement certification(s): CPPB, CPPO, VCCO, VCM, CPM, CPSM or other government or nationally recognized procurement certifications

Hybrid telework available!

Sponsorship will not be offered for this position.

*The selected candidates offer is contingent upon the successful completion of a cri inal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealths Statement of Economic Interest. For more information, please follow this link: http://ethics.dls.virginia.gov/*

*The Virginia Community College System (VCCS) provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, political affiliation, veteran status, sexual orientation, gender identity or other non-merit factors.*

*The Virginia Community College System (VCCS) is an Equal Employment Opportunity employer and complies with the Americans with Disabilities Acts (ADA and ADAAA), to provide, reasonable accommodation to applicants in need of access to the application, interviewing, and selection processes when requested.*

*VCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.*