Procurement Contracts Supervisor

VCCS-Shared Services Center; Virginia (MN); On-site; USD 80,000 - 87,000; Full time

Job summary

VCCS-Shared Services Center seeks a Procurement Contracts Supervisor to lead a small contracts team and oversee complex procurement activities for Virginia’s Community Colleges System.

The role involves directing solicitations, establishing value-driven contracts, and ensuring compliance with state policies and FOIA. Strong leadership and negotiation skills are essential.

Qualifications

• Experience leading and motivating a procurement team.
• Ability to develop and manage complex solicitations and contracts.
• Strong understanding of procurement policy and procedures.
• Experience with RFPs, IFBs, contract management, and negotiations.

Responsibilities

• Lead supervisory activities for staff of approximately two Senior Contract Officers and one Contract Officer.
• Solicit and issue contracts for goods and services using advanced procurement methods.
• Establish contracts for maximum value in quality, pricing and flexibility.
• Manage a portfolio of term contracts for SSC customers.
• Conduct advanced market research to inform sourcing decisions.
• Ensure purchases comply with VCCS/state policies and laws.
• Improve performance, compliance and efficiency through best practices.

Skills

Procurement leadership

Contract management

Negotiation

Market research

Documentation & policy compliance

MS Office

Adobe Acrobat Pro

Tools

MS Office

Adobe Acrobat Pro

Electronic procurement system

Job description

Title: Procurement Contracts Supervisor

Agency: VCCS-Shared Services Center

Location: Botetourt - 023

FLSA: Exempt

Hiring Range: $80,000 - $87,000

Full Time or Part Time: Full Time

Additional Detail

Job Description:

Innovation allows an organization to make the most of every dollar spent. At Virginia’s Community Colleges System (VCCS), our compelling mission, our ambitious strategic plan and our fiscal realities challenge us to ensure that community college resources are maximized for the priority of student success and credential completion.

Nestled between the Blue Ridge and Appalachian Mountains, the VCCS Shared Services Center is centrally located to all 23 colleges in the VCCS, 43 miles from Blacksburg, VA, and a four-hour drive from Washington, D.C. A vital part of the ever-growing Roanoke Valley, Daleville is a haven for tourists and residents alike. Within an hour’s drive are the breathtaking Smith Mountain Lake, world-famous Appalachian Trail, and many other outdoor activities, including golfing, biking, and hiking. The thriving Historic City Market in downtown Roanoke and the Daleville Town Center and Performance Pavilion also host farmers markets, community and cultural events, and festivals throughout the year.

The VCCS Shared Services Center is an innovation strategy to advance the priority of student success, reduce the administrative burden on individual colleges, consolidate transaction-based functions, create economies of scale, and improve backroom process efficiency. This work allows the VCCS to better focus resources on the students – helping them start their educational journeys, persist, and succeed.

As (SSO) Lead this position performs supervisory activities including monitoring, reviewing and evaluating the performance of staff of approximately two Senior Contract Officers and one Contract Officer. The position also:

• Solicits and issues contracts for goods and services as needed by the VCCS system-wide customers utilizing a variety of advanced complex procurement methods.
• Establish contracts for maximum optimal strategic value in quality, pricing and flexibility. Further, these contracts enable supplier innovation and creatively to deliver beyond the stated value.
• Manages a portfolio of term contracts for use by the SSC customers (potentially including other public bodies).
• Utilizes advanced market research and analytical data techniques to make appropriate complex system- wide sourcing decisions.
• Ensure that all purchases are performed accurately and timely and in accordance with applicable VCCS and state policies and applicable laws.
• Employs best, optimal business practices to continuously improve performance, compliance, efficiency and effectiveness.

Minimum Qualifications:

Knowledge of:

• Governmental procurement principles and ability to follow procurement policy and standard operating procedures
• Commonwealth of Virginia (VPPA, APSPM, etc.)

Skills:

• Illustrate professional qualities to achieve effective objectives by working with all organizational levels and with all people to advance strategic procurement techniques, streamline processes and improve operations
• Proficient written and oral communication skills
• Skilled and proficient in using an electronic procurement system, MS Office products and Adobe Acrobat Pro

Ability to:

• Make sourcing decisions for complex procurements, including the ability to analyze market data, exercise sound judgment, take initiative, handle multiple competing priorities, solve problems and attend to detail while maintaining a big-picture perspective
• Develop and comprehend highly complex solicitation and contract documents, including the ability to interpret procurement-related law and policies, apply that knowledge, and as needed participate in the development of related policies and procedures
• Think creatively, exercise initiative, achieve innovative contracts, and work with all vested stakeholders in order to implement effective and creative strategic enterprise agreements
• Build working relationships to solve problems and achieve common goals
• Provide exceptional and professional customer service to diverse internal and external customers and suppliers
• Work effectively with a wide range of constituencies
• Collaborate effectively in a team environment with matrix reporting relationships
• Maintain confidentiality and follow the proper Freedom of Information Act (FOIA) protocol
• Travel within Virginia and within the United States as needed

Minimum Qualifications:

• Multiple years of complex procurement experience such as request for proposals, invitation for bids, contract management, and contract negotiations.
• Experience in leading, supervising, and positively motivating a team.
• Current Virginia Contracting Officer (VCO) certification or ability to obtain Virginia Contracting Associate (VCA) certification within one year of hire and VCO within two years; see https://vip.dgs.virginia.gov/ for more information on VCA & VCO certifications

Additional Considerations:

Additional Considerations:

• Expertise in interpreting legal agreements and modifying for compliance
• Procurement experience in higher education and/or state government
• Professional procurement certification(s): CPPB, CPPO, VCCO, VCM, CPM, CPSM or other government or nationally recognized procurement certifications