Procurement Officer – Charlottesville, VA

Austin Community College; Charlottesville (VA); On-site; USD 55,000 - 75,000; Full time

Job summary

Austin Community College in Charlottesville, Virginia, seeks an experienced procurement specialist. In this role, you will carry out procurement functions for various goods and services while ensuring compliance with all policies and procedures.

The ideal candidate will effectively communicate with vendors, monitor contracts, and support procurement activities. Experience in public purchasing or contract administration, and knowledge of Virginia's public purchasing law is vital for success.

Qualifications

• Excellent oral and written communication skills.
• Ability to establish and maintain effective working relationships.
• Experience applying administrative and accounting principles.
• Knowledge of contract development and administration.

Responsibilities

• Monitor contracts to ensure requirements are met.
• Execute contracts and purchase orders.
• Assist with procurement compliance reviews and training.
• Negotiate with vendors and resolve procurement issues.

Skills

Effective communication

Relationship building with vendors

Data gathering and analysis

Knowledge of Virginia's Public Purchasing law

Good customer service skills

Computer and software application skills

Education

Training in Business Administration or related field

VCO certification

Job description

To carry out procurement functions for a variety of purchases for goods and services. Establish and maintain various procurements using all purchasing methods. Determine appropriate method of competitive process. Investigate problems related to procurement, policy interpretation, contract administration and vendor performance. Assist with district-wide reviews for procurement compliance to ensure all policies and procedures are followed.

How you will contribute

• Contract Administration: Monitor contracts to ensure contract requirements are met and take action to correct deficiencies. Perform monthly price indices adjustments against FOB contracts. Investigate vendor and customer complaints, negotiate with vendors, resolve issues, and reach conclusions for default action or contract renewal.
• Contracts and Small Purchasing Procurement Card: Maintain the Procurement's computerized database and monitor term contracts for locations. Notify Procurement Manager of impending expiration and renewal dates. Conduct monthly review of Small Purchase Charge Card Purchases for all cardholders. Issue cards, review and update limits, suspend and cancel cards and accounts.
• Procurement of Goods and Services and Solicitations: Execute contracts and purchase orders. Advise and assist management in procurement activities. Initiate the procurement of state contract items and obtain quotes. Process solicitations for procurements. Process and create QQPOs, etc., using eVa. Post and distribute solicitations, as well as posting notice of or intent to award documents and timely filing of bid documents. Prepare bid packets and addenda for distribution.
• Training and Compliance: Assist Procurement Manager with annual compliance reviews and training classes. Analyze feedback to improve training. Write compliance reports, provide sound recommendations, and research reasonable conclusions.

What will make you successful

• Ability to communicate effectively orally and in writing with internal and external customers.
• Ability to establish and maintain effective working relationships with vendors, department officials and the public.
• Ability to gather data, analyze information, make recommendations and prepare reports.
• Ability to obtain a Virginia Contracting Officer (VCO) certification.
• Ability to plan and organize special projects.
• Knowledge of Virginia's Public Purchasing law and procurement policies.
• Knowledge of administrative and accounting principles and practices.
• Knowledge of contract development, administration and monitoring.
• Skill in providing good customer service.
• Skill in the use of computers and software applications.

Minimum Qualifications

• Ability to communicate effectively orally and in writing with customers.
• Ability to establish, maintain effective working relationships with vendors, department officials and the public.
• Ability to gather data, analyze information, make recommendations and prepare reports.
• Ability to obtain a Virginia Contracting Officer (VCO) certification.
• Ability to plan and organize special projects.
• Experience applying administrative and accounting principles and practices.
• Knowledge of contract development, administration, and monitoring.
• Knowledge of public purchasing law and procurement policies.
• Skill in providing good customer service.
• Skill in the use of computers and software applications.

Additional Considerations

• A combination of training, experience, or education in Business Administration, Public Administration or related field desired.
• Experience in public purchasing or contract administration.
• Knowledge and experience with Virginia public purchasing law and procurement policies.