Procurement Officer

Southern Arkansas University; Lynchburg (VA); On-site; USD 50,000 - 70,000; Full time

Job summary

Southern Arkansas University is seeking a procurement professional in Lynchburg, Virginia. The role involves carrying out procurement functions, maintaining contracts, advising management on procurement activities, and training staff. Ideal candidates will have strong communication skills, knowledge of Virginia's Public Purchasing law, and experience in contract administration. A degree in Business Administration or related fields is desired. This position offers an opportunity to impact procurement compliance across the organization.

Qualifications

• Ability to communicate effectively orally and in writing with internal and external customers.
• Ability to establish and maintain effective working relationships.
• Ability to gather data, analyze information, make recommendations, and prepare reports.
• Experience applying administrative and accounting principles and practices.
• Knowledge of contract development, administration, and monitoring.

Responsibilities

• Monitor contracts to ensure requirements are met.
• Maintain Procurement's computerized database.
• Advise management in procurement activities.
• Assist in annual compliance reviews and training classes.

Skills

Effective communication

Relationship building

Data analysis

Project organization

Customer service

Computer skills

Education

Degree in Business Administration, Public Administration

Job description

Job Description

To carry out procurement functions for a variety of purchases for goods and services. Establish and maintain various procurements using all purchasing methods. Determine appropriate method of competitive process. Investigate problems related to procurement, policy interpretation, contract administration and vendor performance. Assist with district-wide reviews for procurement compliance to ensure all policies and procedures are followed.

How you will contribute:

• Contract Administration: Monitor contracts to ensure contract requirements are met and take action to correct deficiencies. Perform monthly price indices adjustments against FOB contracts. Investigate vendor and customer complaints, negotiate with vendors, resolve issues, and reach conclusions for default action or contract renewal.
• Contracts and Small Purchasing Procurement Card: Maintain the Procurement's computerized database and monitor term contracts for locations. Notify Procurement Manager of impending expiration and renewal dates. Conduct monthly review of Small Purchase Charge Card Purchases for all cardholders. Issue cards, review and update limits, suspend and cancel cards and accounts.
• Procurement of Goods and Services and Solicitations: Execute contracts and purchase orders. Advise and assist management in procurement activities. Initiate the procurement of state contract items and obtain quotes. Process solicitations for procurements. Process and create QQPOs, etc., using eVa. Post and distribute solicitations, as well as posting notice of or intent to award documents and timely filing of bid documents. Prepare bid packets and addenda for distribution.
• Training and Compliance: Assist Procurement Manager with annual compliance reviews and training classes. Analyze feedback to improve training. Write compliance reports, provide sound recommendations, and research reasonable conclusions.

What will make you successful:

• Ability to communicate effectively orally and in writing with internal and external customers.
• Ability to establish and maintain effective working relationships with vendors, department officials and the public.
• Ability to gather data, analyze information, make recommendations and prepare reports.
• Ability to obtain a Virginia Contracting Officer (VCO) certification.
• Ability to plan and organize special projects.
• Knowledge of Virginia's Public Purchasing law and procurement policies.
• Knowledge of administrative and accounting principles and practices.
• Knowledge of contract development, administration and monitoring.
• Skill in providing good customer service.
• Skill in the use of computers and software applications.

Minimum Qualifications:

• Ability to communicate effectively orally and in writing with customers.
• Ability to establish, maintain effective working relationships with vendors, department officials and the public.
• Ability to gather data, analyze information, make recommendations and prepare reports.
• Ability to obtain a Virginia Contracting Officer (VCO) certification.
• Ability to plan and organize special projects.
• Experience applying administrative and accounting principles and practices.
• Knowledge of contract development, administration, and monitoring.
• Knowledge of public purchasing law and procurement policies.
• Skill in providing good customer service.
• Skill in the use of computers and software applications.

Additional Considerations:

• A combination of training, experience, or education in Business Administration, Public Administration or related field desired.
• Experience in public purchasing or contract administration.
• Knowledge and experience with Virginia public purchasing law and procurement policies.