Procurement & Contracts PMO Coordinator

Poutrix; Groton (CT); Hybrid; USD 60,000 - 80,000; Full time

Benefits offered by this job

Hybrid work arrangement

Job summary

Arcadis is seeking a Project Coordinator / Project Administrator for the PMO in Groton, CT, with a hybrid work arrangement requiring on-site presence three days per week. The role supports capital and operational projects through procurement, contract administration, and project controls, collaborating with project teams, vendors, and finance to ensure compliant, well-documented records.

The ideal candidate has a Bachelor’s degree in a related field and 3–5 years of experience in accounting,

Qualifications

• Bachelor’s degree in Accounting, Finance, Business Administration, or a related field is required.
• 3 to 5 years of experience in accounting, procurement, contract administration, purchase order management, or project controls within a construction, facilities, engineering, or project-based environment.
• Proficiency with accounting and procurement systems, Microsoft Excel, and Microsoft Office applications.

Responsibilities

• Coordinate purchase order requests, change orders, contract routing, requisition submissions, and procurement approvals for capital and operational projects.
• Support contract administration activities, including contract execution, vendor agreements, proposal reviews, DocuSign workflows, and contract documentation management.
• Serve as a primary point of contact for vendors and project teams regarding quotes, invoices, payment documentation, and procurement-related requests.
• Maintain capital requisition trackers and purchase order status reports to support governance reviews, project controls, and leadership reporting requirements.
• Support multiple projects simultaneously by coordinating requests and communications among project managers, consultants, procurement teams, finance teams, vendors, and site stakeholders.
• Monitor project financial information, budgets, commitments, and expenditures to ensure accurate tracking and reporting.
• Assist in the review and processing of invoices, contracts, purchase orders, and change orders while ensuring compliance with company procedures.
• Maintain SharePoint repositories, procurement records, contract files, project documentation, and audit-ready records in accordance with document retention and naming standards.
• Identify and resolve procurement, contract, and financial discrepancies in collaboration with project teams and stakeholders.
• Provide guidance and support to project coordinators and team members on procurement procedures, contract workflows, documentation requirements, and related processes.

Skills

Analytical skills

Attention to detail

Communication skills

Time management

Team collaboration

Education

Bachelor’s degree in Accounting, Finance, Business Administration, or a related field

Tools

Microsoft Excel

Microsoft Office

Job description

Arcadis is seeking a Project Coordinator / Project Administrator for the PMO in Groton, CT, with a hybrid work arrangement requiring on-site presence three days per week. The role supports capital and operational projects through procurement, contract administration, and project controls, collaborating with project teams, vendors, and finance to ensure compliant, well-documented records.

The ideal candidate has a Bachelor’s degree in a related field and 3–5 years of experience in accounting,