Project Coordinator

Arcadis U.S.Inc.; Boston (MA); On-site; USD 60,000 - 78,000; Full time

Job summary

Arcadis U.S.Inc. is seeking a Project Coordinator to support planning, execution, and completion of projects within a construction environment.

You will coordinate schedules, resources, documentation, and communications, working closely with project managers, stakeholders, and vendors to deliver on time and within budget. The ideal candidate will be highly organized, detail-oriented, and adept at managing multiple priorities in a fast-paced setting, ensuring tasks align with company standards

Qualifications

• Experience coordinating schedules, resources, and documentation in a construction context.

Responsibilities

• Assist in developing and maintaining project schedules, work plans, and milestones.
• Coordinate and monitor project activities, progress, and upcoming construction tasks.
• Track progress and identify potential schedule delays or risks.
• Support Director of Capital Program in managing multiple concurrent projects.
• Support day-to-day administration and coordination of active construction projects.
• Track contractor progress, deliverables, and upcoming activities.
• Coordinate project logistics and issue resolution to minimize schedule impacts.
• Assist with construction phase planning, sequencing, and closeout activities.
• Schedule and facilitate project meetings, prepare agendas, and document minutes.
• Maintain project schedules, action item logs, and milestone trackers.
• Monitor construction progress and identify schedule risks or delays.
• Coordinate meetings to review schedule performance and recovery plans.
• Prepare schedule updates and reports for project stakeholders.
• Follow up on outstanding issues to support progress.
• Manage stakeholder action item logs
• Coordinate with facility stakeholders to minimize disruption to operations.
• Support collaboration among cross-functional teams.
• Maintain project records, contracts, and correspondence.
• Track document review status and coordinate responses from stakeholders.
• Ensure project files are organized and current per document control procedures.
• Track project deliverables and ensure documentation is complete.
• Prepare project reports, presentations, dashboards, and performance metrics.
• Support document control and version management processes.

Job description

Arcadis is the world's leading company delivering sustainable design, engineering, and consultancy solutions for natural and built assets.

We are more than 34,000 people, in over 30 countries, dedicated to improving quality of life. Everyone has an important role to play. With the power of many curious minds, together we can solve the world's most complex challenges and deliver more impact together.

Position Summary

The Project Coordinator supports the planning, execution, and completion of projects by coordinating schedules, resources, documentation, communications, and administrative activities. This role works closely with project managers, stakeholders, vendors, and team members to ensure projects are delivered on time, within budget, and in accordance with organizational standards and objectives.

The ideal candidate is highly organized, detail-oriented, and capable of managing multiple priorities in a fast-paced construction environment.

Key Responsibilities

Project Planning and Coordination

• Assist in developing and maintaining project schedules, work plans, and milestones.
• Coordinate and monitor project activities progress, project deliverables, and upcoming construction activities and ensure tasks are completed according to established timelines.
• Track project progress and identify potential schedule delays or risks.
• Support Director of Capital Program in managing multiple concurrent projects.
• Support Director of Capital Program in the day-to-day administration and coordination of active construction projects.
• Track contractor progress, project deliverables, and upcoming construction activities.
• Coordinate project logistics and support issue resolution to minimize impacts to schedule and operations as directed by the Director of Capital Program
• Assist with construction phase planning, sequencing, and closeout activities.

Communication and Stakeholder Management

• Schedule and facilitate project meetings, including preparing agendas and documenting meeting minutes.
• Maintain and update project schedules, action item logs, and milestone trackers.
• Monitor construction progress and identify potential schedule risks or delays.
• Coordinate meetings to review schedule performance and recovery plans.
• Prepare schedule updates and reports for project stakeholders.
• Follow up on outstanding issues and commitments to support project progress.
• Manage stakeholder action item logs
• Coordinate with facility stakeholders to minimize disruption to ongoing operations.
• Support collaboration among cross-functional teams.

Documentation and Reporting

• Maintain project records, contracts, correspondence, and other project documentation.
• Track document review status and coordinate timely responses from project stakeholders.Ensure project files are organized, current, and maintained in accordance with document control procedures.
• Track project deliverables and ensure documentation is complete and up to date.
• Prepare project reports, presentations, dashboards, and performance metrics.
• Support document control and version management processes.

Budget and Resource Tracking