Project Coordinator / Project Administrator - PMO (Contracts & Procurement Operations)

Arcadis U.S.Inc.; Middletown (CT); Hybrid; USD 60,000 - 80,000; Full time

Benefits offered by this job

Medical insurance

Dental and vision

401K

Paid holidays

PTO: 15 days

Wellbeing benefits

Adoption assistance

Tuition reimbursement

Life insurance

Parental leave

Job summary

Arcadis U.S.Inc. in Groton, CT is seeking an Administrator, GWE PMO (Contracts & Procurement Operations) to coordinate procurement, administer contracts, manage purchase orders, engage vendors, and support project controls and reporting.

The role requires a BA/BS in accounting/finance/business administration and 3–5 years in procurement or contract administration within construction or project environments; hybrid work (on-site three days weekly) offered along with a comprehensive benefits

Qualifications

• Bachelor's degree required in Accounting, Finance, Business Administration, or related field.
• 3–5 years of experience in accounting, procurement, contract administration, PO management, or project controls in construction, facilities, engineering, or project-based environments.
• Proficiency with accounting and procurement systems, Excel, and Office applications.

Responsibilities

• Coordinate purchase order requests, change orders, contract routing, requisitions, and procurement approvals for capital and operational projects.
• Support contract administration activities, including contract execution, vendor agreements, proposal reviews, DocuSign workflows, and contract documentation management.
• Serve as a primary contact for vendors and project teams regarding quotes, invoices, payment documentation, and procurement-related requests.
• Maintain capital requisition trackers and PO status reports to support governance reviews, project controls, and leadership reporting requirements.
• Monitor project financial information, budgets, commitments, and expenditures for accurate tracking and reporting.
• Maintain SharePoint repositories, procurement records, contract files, and audit-ready records per retention standards.

Skills

Procurement systems proficiency

Microsoft Excel

Microsoft Office

Analytical skills

Attention to detail

Verbal and written communication

Education

Bachelor's degree in Accounting, Finance, Business Administration, or related field

Tools

DocuSign

SharePoint

PO management software

Job description

Arcadis is the world's leading company delivering sustainable design, engineering, and consultancy solutions for natural and built assets.

We are more than 34,000 people, in over 30 countries, dedicated to improving quality of life. Everyone has an important role to play. With the power of many curious minds, together we can solve the world's most complex challenges and deliver more impact together.

Role description

The Administrator, GWE PMO (Contracts & Procurement Operations), supports capital, facilities, and project-based initiatives through procurement coordination, contract administration, purchase order management, vendor engagement, project controls, financial tracking, and documentation management. This role serves as a key liaison between project teams, vendors, procurement, finance, consultants, and site stakeholders to ensure projects are executed efficiently, comply with internal procedures, and maintain accurate financial and project records.

This position is based in Groton, CT and follows a hybrid work arrangement, with employees expected to work on-site three days a week.

Role accountabilities

• Coordinate purchase order requests, change orders, contract routing, requisition submissions, and procurement approvals for capital and operational projects.
• Support contract administration activities, including contract execution, vendor agreements, proposal reviews, DocuSign workflows, and contract documentation management.
• Serve as a primary point of contact for vendors and project teams regarding quotes, invoices, payment documentation, and procurement-related requests.
• Maintain capital requisition trackers and purchase order status reports to support governance reviews, project controls, and leadership reporting requirements.
• Support multiple projects simultaneously by coordinating requests and communications among project managers, consultants, procurement teams, finance teams, vendors, and site stakeholders.
• Monitor project financial information, budgets, commitments, and expenditures to ensure accurate tracking and reporting.
• Assist in the review and processing of invoices, contracts, purchase orders, and change orders while ensuring compliance with company procedures.
• Maintain SharePoint repositories, procurement records, contract files, project documentation, and audit-ready records in accordance with document retention and naming standards.
• Identify and resolve procurement, contract, and financial discrepancies in collaboration with project teams and stakeholders.
• Provide guidance and support to project coordinators and team members on procurement procedures, contract workflows, documentation requirements, and related processes.

Qualifications & Experience

• Bachelor's degree in Accounting, Finance, Business Administration, or a related field required.
• 3 to 5 years of experience in accounting, procurement, contract administration, purchase order management, invoice review, change order processing, or project controls within a construction, facilities, engineering, or project-based environment.
• Proficiency with accounting and procurement systems, Microsoft Excel, and Microsoft Office applications.
• Strong analytical skills with the ability to review financial and project data, identify trends, investigate discrepancies, and provide actionable recommendations.
• Demonstrated attention to detail and accuracy in maintaining financial records, contracts, procurement documentation, and project reporting.
• Excellent verbal and written communication skills, with the ability to collaborate effectively with project teams, vendors, finance, leadership, clients, and other stakeholders.
• Strong organizational and time-management skills, with the ability to manage multiple projects, priorities, and deadlines in a fast-paced environment.
• Proven problem-solving abilities and experience supporting compliance, document control, audit readiness, and project record management.

Why Arcadis?

We can only achieve our goals when everyone is empowered to be their best. We believe everyone's contribution matters. It's why we are pioneering a skills-based approach, where you can harness your unique experience and expertise to carve your career path and maximize the impact we can make together.

You’ll do meaningful work, and no matter what role, you’ll be helping to deliver sustainable solutions for a more prosperous planet. Make your mark, on your career, your colleagues, your clients, your life and the world around you.

Together, we can create a lasting legacy.

Join Arcadis. Create a Legacy.

Our Commitment to Equality, Diversity, Inclusion & Belonging

We want you to be able to bring your best self to work every day. Our ambition is to be an employer of choice and provide a great place to work for all our people. We are an equal opportunity employer. We are dedicated to a policy of non-discrimination in employment on any basis including race, creed, color, religion, national origin, sex, age, disability, marital status, sexual orientation, gender identity, citizenship status, disability, veteran status, or any other basis prohibited by law.

Arcadis offers benefits for full time and part time positions. These benefits include medical, dental, and vision, EAP, 401K, STD, LTD, AD&D, life insurance, paid parental leave, reward & recognition program and optional benefits including wellbeing benefits, adoption assistance and tuition reimbursement. We offer nine paid holidays and 15 days PTO that accrue per year. The salary range for this position is $60,000 - $80,000. Actual salaries will vary and are based on several factors, such as experience, education, budget, internal equity, project and location.