Procurement Contracts Manager (5010)

SIU Medicine; Springfield (IL); Sur place; USD 85 000 - 115 000; Plein temps

Résumé du poste

SIU HealthCare seeks a procurement contracts administrator to manage the full lifecycle of contracts and leases for SIU School of Medicine and SIU HealthCare. The role ensures compliance with procurement codes, regulations, and policies while driving efficiency and transparency in contracting.

You will draft and negotiate agreements, route them for internal approvals, and maintain a centralized electronic repository.

Responsabilités

• End-to-end contract lifecycle administration in the organization’s e-procurement and contract management systems (MED-BUY).
• Review, route, and execute procurement contracts and leases for School of Medicine and SIU HealthCare.
• Draft a wide range of procurement-related contracts and negotiate with vendors and legal counsel.
• Maintain centralized electronic contract repository and ensure data integrity and timely renewal of contracts.

Description du poste

Description

Under general supervision of the Director of Procurement Services, this position is responsible for managing the full life cycle of procurement contracts and leases for both the Board of Trustees of Southern Illinois University, on behalf of its School of Medicine, and SIU Physicians & Surgeons, Inc. d/b/a SIU HealthCare. This position is responsible for the timely preparation, review, routing, and execution of all procurement and other contractual agreements through the organization’s e-procurement and contract management system, MED-BUY, for the Purchasing Office. This role ensures compliance with the Illinois Procurement Code, State regulations, Board of Trustees policies, University procedures, legal requirements, and organizational standards, while driving process efficiency, accuracy, and transparency in all contracting activities. This position provides expert guidance to departments and leadership on procurement strategy, vendor management, and risk mitigation to ensure the effective and ethical use of University and SIU HealthCare resources. The incumbent provides professional expertise in contract and lease management and serves as a liaison between program areas, legal counsel, and vendors.

Examples of Duties

• 50% - Contract Development and Management - Administers the end-to-end contract lifecycle in the organization’s e-procurement and contract management systems-from requisition through execution, renewal, and closeout for SIU School of Medicine and SIU HealthCare.
  • a. Reviews and validates contract requests, ensuring all required documentation, approvals, and funding sources are in place for the School of Medicine and SIU Physicians & Surgeons, Inc., and that all documents comply with applicable laws including Illinois Procurement Code, Higher Education Procurement Rules, applicable State and Federal laws (including State of Illinois Finance Act regulations, HIPAA, Stark, etc.), and policies of the School of Medicine, the Board of Trustees of Southern Illinois University and SIU HealthCare. Resolve conflicts and address discrepancies.
  • b. Analyzes requests for amendments to existing contracts and make recommendations of approval or alternative solutions to senior administrators and external contractors. Assist in planning and negotiating sessions with vendors and departments.
  • c. Drafts a wide range of procurement-related contracts, including school-wide and clinical purchases for commodities and equipment, services, construction, professional/consulting agreements, Small Purchase Agreement Addendums, Business Associate Agreements, Non-Disclosure Agreements, and licensing agreements from all sources of funds.
  • d. Represents SIU School of Medicine and SIU HealthCare in facilitating negotiation of changes to proposed agreements through discussions and correspondence with legal counsel, School of Medicine leadership, clinical and academic departments and outside vendors in order to meet legal, University, State of Illinois Procurement Code and SIU HealthCare requirements. This involves extensive oral and written communication with external contractors, legal counsel, and clinical and academic departments.
  • e. Routes contracts for internal and external approval and signature according to established workflows and delegation of authority within SIU School of Medicine and SIU Healthcare.
  • f. Maintains and updates a centralized, organized, and accurate electronic contract repository using automated tools and dashboards within the organization’s e-procurement and contract management systems (MED-BUY), ensuring data integrity, version control, and compliance with University retention policies.
  • g. Assists departments in monitoring contract term dates and renewal options to assure that contracts are renegotiated and/or renewed prior to expiration date to ensure continuity of services or need for termination. Failure to do so may negatively affect the University and/or SIU HealthCare if contractual obligations are not satisfied as defined in the agreement.
• 20% - Lease Development and Management - Starting in Spring 2026, manages the full lifecycle of leases and occupancy agreements, including