Procurement Compliance & Coupa Enablement Specialist

Aimbridge Hospitality; Plano (TX); On-site; USD 65,000 - 90,000; Full time

Job summary

Aimbridge Hospitality in Plano, TX seeks a Procurement Compliance & Coupa Enablement Specialist to ensure purchases come from contracted vendors, maintain Coupa configuration, and drive spend reporting.

You will support supplier onboarding, monitor off-contract spend, and partner with the Sr. Procurement Analyst to clean and analyze spend data. This role requires strong data skills, ERP familiarity, and Coupa expertise.

Qualifications

• 3+ years' experience in procurement operations and compliance.
• 2+ years Coupa administration experience and willingness to certify.
• Bachelor’s degree in a related field preferred.
• Experience supporting multi-location hospitality teams.
• Familiar with Excel, ERP systems, and Power BI.

Responsibilities

• Guide purchasing decisions to buy from contracted vendors.
• Monitor off-contract spend and compliance gaps by location.
• Review non-contracted vendor requests and redirect to approved alternatives.
• Support Coupa administration, including workflows and supplier records.
• Lead supplier onboarding and maintain vendor lists.
• Prepare spend data for reporting and dashboards.

Skills

Procurement operations

Vendor management

Data analysis

Hospitality procurement knowledge

Education

Bachelor's degree in Supply Chain Management

Bachelor's degree in Business

Tools

Coupa

Power BI

SAP

Oracle JD Edwards

Job description

The Procurement Compliance & Coupa Enablement Specialist plays a key role in helping hotel teams buy from the right contracted vendors, every time. This focused, high-impact position supports procurement compliance, supplier onboarding, spend reporting, and day-to-day Coupa configuration to keep purchasing workflows accurate and efficient.

KEY SKILLS/RESPONSIBILITIES

Contract Compliance & Procurement Gatekeeper

• Help property teams buy from the right contracted vendors by guiding purchasing decisions, sharing current preferred vendor lists, and communicating contract updates.
• Monitor purchasing activity to identify off-contract spend, unauthorized vendor use, and compliance gaps by property, category, and vendor.
• Review non-contracted vendor requests, redirect teams to approved alternatives when available, and escalation exceptions that need sourcing or contract review.

Analytics Support — Partner to Sr. Procurement Analyst

• Support the Sr. Procurement Analyst by pulling, cleaning, and preparing Coupa and ERP spend data for reporting and analysis.
• Maintain compliance trackers and dashboards that capture preferred vendor agreements, spend thresholds, exceptions, and off-contract spend trends.
• Assist with month-end, quarterly, and ad hoc reporting by providing updated logs, vendor request data, onboarding status, and data quality escalations.
• Manage day-to-day Coupa administration, keeping workflows, user roles, approvals, intake forms, and supplier records accurate and policy-aligned.
• Keep preferred vendor catalogs and punchout content current by resolving outdated items, pricing issues, and inactive supplier records.
• Support reporting, upgrades, issue resolution, and user adoption through dashboards, testing, troubleshooting, guides, onboarding, and refresher training.
• Lead supplier onboarding by vetting new vendor requests, confirming business need, and aligning approvals with sourcing standards.
• Keep supplier records accurate by preventing duplicates, validating vendor details, and maintaining the approved Procurement vendor list.
• Support smooth Coupa enablement by guiding vendors through setup, PO and invoice processes, punchout activation, and access or submission questions.

EDUCATION & EXPERIENCE

• 3+ years of experience in Procurement Operations, Purchasing Compliance, Vendor Management, or Supply Chain support required.
• 2+ years hands-on Coupa administration experience, including supplier records, workflows, catalogs, user roles, and dashboards; Coupa certification preferred or willingness to obtain within 12 months.
• Bachelor’s degree in Supply Chain, Business, Hospitality Management, Finance, or a related field preferred.
• Experience supporting multi-location, hospitality, or distributed operations teams, including field or property purchasing guidance.
• Comfortable working with spend data, Excel-based tracking, ERP systems such as SAP, Oracle JD Edwards, or similar, and Power BI or comparable reporting tools.