Aimbridge Corporate - Procurement Compliance & Coupa Enablement Specialist

Aimbridge Hospitality; Plano (TX); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Daily Pay

Medical, Dental, Vision

Disability insurance

Life Insurance

Paid Time Off

Employee Assistance Program

401k Retirement Plan

Job summary

Aimbridge Hospitality is seeking a Procurement Compliance & Coupa Enablement Specialist to help hotel teams buy from contracted vendors and maintain compliant purchasing workflows. You will support supplier onboarding, spend reporting, and ongoing Coupa configuration for accuracy and efficiency.

You’ll partner with the Senior Procurement Analyst to pull and prepare spend data, maintain compliance trackers, and assist with month-end and ad hoc reporting while ensuring policy-aligned supplier

Qualifications

• Bachelor’s degree in Supply Chain, Business, Hospitality Management, Finance, or related field preferred.
• 3+ years of experience in Procurement Operations, Purchasing Compliance, Vendor Management, or Supply Chain support.
• Hands-on Coupa administration experience and familiarity with ERP systems and reporting tools.

Responsibilities

• Help property teams buy from contracted vendors by guiding decisions and sharing vendor lists.
• Monitor off-contract spend and compliance gaps across properties, categories, and vendors.
• Support Coupa setup, supplier onboarding, and approval workflows; enable reporting and dashboards.

Skills

Coupa administration

Vendor onboarding

Spend analytics

Compliance monitoring

Data cleansing

Education

Bachelor’s degree in Supply Chain

Tools

Coupa

SAP

Oracle JD Edwards

Power BI

Excel

Job description

The Procurement Compliance & Coupa Enablement Specialist plays a key role in helping hotel teams buy from the right contracted vendors, every time. This focused, high-impact position supports procurement compliance, supplier onboarding, spend reporting, and day-to-day Coupa configuration to keep purchasing workflows accurate and efficient.

Key Skills/Responsibilities

• Help property teams buy from the right contracted vendors by guiding purchasing decisions, sharing current preferred vendor lists, and communicating contract updates.


• Monitor purchasing activity to identify off-contract spend, unauthorized vendor use, and compliance gaps by property, category, and vendor.


• Review non-contracted vendor requests, redirect teams to approved alternatives when available, and elevate exceptions that need sourcing or contract review.

Analytics Support — Partner to Sr. Procurement Analyst

• Support the Sr. Procurement Analyst by pulling, cleaning, and preparing Coupa and ERP spend data for reporting and analysis.


• Maintain compliance trackers and dashboards that capture preferred vendor agreements, spend thresholds, exceptions, and off-contract spend trends.


• Assist with month-end, quarterly, and ad hoc reporting by providing updated logs, vendor request data, onboarding status, and data quality escalations.

Coupa System Administration & Enablement

• Manage day-to-day Coupa administration, keeping workflows, user roles, approvals, intake forms, and supplier records accurate and policy-aligned.


• Keep preferred vendor catalogs and punchout content current by resolving outdated items, pricing issues, and inactive supplier records.


• Support reporting, upgrades, issue resolution, and user adoption through dashboards, testing, troubleshooting, guides, onboarding, and refresher training.

Supplier Onboarding & Approval

• Lead supplier onboarding by vetting new vendor requests, confirming business need, and aligning approvals with sourcing standards.


• Keep supplier records accurate by preventing duplicates, validating vendor details, and maintaining the approved Procurement vendor list.


• Support smooth Coupa enablement by guiding vendors through setup, PO and invoice processes, punchout activation, and access or submission questions.

Education & Experience

• Bachelor’s degree in Supply Chain, Business, Hospitality Management, Finance, or a related field preferred.


• 3+ years of experience in Procurement Operations, Purchasing Compliance, Vendor Management, or Supply Chain support.


• Experience supporting multi-location, hospitality, or distributed operations teams, including field or property purchasing guidance.


• Hands‑on Coupa administration experience, including supplier records, workflows, catalogs, user roles, and dashboards; Coupa certification preferred or willingness to obtain within 12 months.


• Comfortable working with spend data, Excel-based tracking, ERP systems such as SAP, Oracle JD Edwards, or similar, and Power BI or comparable reporting tools.

Benefits

After an initial waiting period, those hired into full time positions are eligible for a competitive benefits package that includes the following:

• Now offering Daily Pay! Ask your Recruiter for more details


• Medical, Dental, and Vision Coverage


• Short-Term and Long-Term Disability Income


• Term Life and AD&D Insurance


• Paid Time Off


• Employee Assistance Program


• 401k Retirement Plan

Property Information

At Aimbridge, hospitality is at the heart of everything we do. As the world's leading global hospitality management company, we are dedicated to being the most trusted hotel operator and employer in the industry. With a portfolio of over 80 respected hotel brands and a commitment to creating exceptional guest experiences, we focus on strong relationships with our partners and creating a strong culture for our team members. Join us in setting the new standard for hospitality excellence, where trust is the foundation of our success story.