Procurement Clerk

Evers & Sons Inc.; Caldwell (TX); On-site; USD 32,000 - 52,000; Full time

Job summary

Evers & Sons Inc. is seeking a detail-oriented purchasing professional to manage procurement activities, evaluate vendors, source products, and negotiate prices. The role monitors orders through receipt, verifies deliveries, and assigns costs in the accounting system.

The ideal candidate has strong communication skills, solid MS Office proficiency, and understands basic accounting principles. This is a full-time position based in Texas with standard business hours and occasional overtime.

Qualifications

• High school diploma and/or bachelor’s degree from a four-year college or university in a relevant field.
• At least one year of experience in related field roles.

Responsibilities

• Conduct vendor research, setup, and manage relationships to ensure vendor quality and procurement needs.
• Evaluate and analyze supplier offers to ensure best value for the company.
• Negotiate with suppliers to secure favorable pricing and foster long-term relationships.
• Generate purchase orders in line with company policies.
• Monitor order statuses to ensure timely and accurate deliveries.
• Inspect goods quality against company standards.
• Maintain meticulous purchase records with product and invoice details.
• Allocate purchase costs to project phases in the accounting software.
• Utilize MS Office, Adobe Acrobat, and related software to track and report procurement activities.
• Operate office equipment and technology safely and efficiently.
• Identify and report safety hazards to the supervisor.
• Maintain professionalism in all vendor/customer interactions.
• Complete required certifications/training as requested.

Skills

Attention to detail

Time management

Communication skills

GAAP knowledge

Education

High school diploma or bachelor’s degree in a relevant field

Tools

Microsoft Office Suite

Adobe Acrobat

Job description

Required Skills/Abilities

• Demonstrates meticulous attention to detail, exceptional time management and organizational capabilities.
• Knowledgeable in generally accepted accounting principles and capable of applying them accurately.
• Possesses superior written and verbal communication abilities.
• Skilled in using Microsoft Office Suite or equivalent software.

High school diploma and/or bachelor's degree from a four-year college or university in a relevant field and/or one year experience in related field roles.

Role

This position is responsible for purchasing activities following in-house Company and client specifications, including evaluating vendors, sourcing products, and negotiating prices. Monitors all orders until received and verified.

Qualifications

To perform this job successfully, an individual must be able to perform each essential function mentioned satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Necessary accommodations will be provided in compliance with the Americans with Disabilities Act and state or local law.

The statements in this job description are intended to describe the essential nature and level of work being performed. They are not intended to be ALL responsibilities or qualifications of the job.

Responsibilities

• Conducted vendor research, facilitated setup, and managed relationships, ensuring the selection of quality vendors and maintaining a strong network for procurement needs.
• Evaluate and analyze supplier offers, ensuring the best value for the company.
• Engage in proactive negotiations with suppliers to secure favorable pricing while fostering positive, long-term relationships with existing and potential new suppliers.
• Generate purchase orders in alignment with company policies and procedures.
• Monitor order statuses to guarantee prompt and accurate deliveries, addressing any discrepancies or issues.
• Inspect the quality of goods received, ensuring they meet the company's standards.
• Keep meticulous records of purchases, including product details, delivery information, and invoice data.
• Accurately assign purchase costs to the appropriate project phases within the company's accounting software.
• Utilize MS Office Suite, Adobe Acrobat, and other software programs efficiently to track and report on procurement activities.
• Operate various office technologies, including Windows 10 PCs, scanners, printers, smartphones, tablets, and other devices.
• Promptly identify and report any safety hazards to the supervisor, contributing to a safe work environment.
• Maintain professionalism and courtesy in all interactions with customers and vendors.
• Adhere to all company policies and procedures and complete required certifications/training as requested by the company or clients.

Physical Demands and Work Environment

This job's physical demands and work environment are outlined as follows, essential for employees to perform their duties effectively. Regular tasks include engaging in clear communication with colleagues. The role necessitates sitting, standing, and moving throughout the office space and operating various equipment, which requires reaching with hands, arms, and fingers. Occasionally, the employee may need to lift objects weighing up to 15 pounds. Job-specific vision requirements include the need for close vision. The office noise level is generally moderate, although there may be higher noise. The typical office setting for this position involves using standard office equipment, such as computers, telephones, photocopiers, filing systems, and fax machines.

Position Type, Travel, and Work Schedule

This position is full-time, typically Monday to Friday, from 8:00 AM to 5:00 PM. Occasional extended hours and weekend work may be necessary. While most travel will be local during business hours, there might be a need for some overnight stays.

What We Offer

• A competitive entry-level wage and benefits package.
• Opportunities for professional development and advancement within the company.
• A safety-first work environment committed to the well‑being of its employees.

Equal Opportunity Employment

Evers & Sons Inc. is an Equal Opportunity Employer. We believe in diversity and inclusion, providing equal employment opportunities without regard to race, color, religion, sex, national origin, disability status, or any other status protected by law.

Employment is contingent upon successful completion of a background check investigation and drug screen.