Procurement Specialist

Pick Your Part; San Bernardino (CA); On-site; USD 42,000 - 64,000; Full time

Job summary

Pick Your Part is seeking a procurement assistant to update vendor data, verify order acknowledgments, and coordinate with vendors to confirm POs. The role includes maintaining supplier scorecards, reconciling POs and invoices, and collaborating with Procurement and accounting to ensure proper invoicing practices.

The ideal candidate has 1+ years of experience, is proficient with MS Word and Excel, and can manage multiple tasks with moderate complexity in a fast-paced environment.

Qualifications

• High School diploma or GED required.
• 1+ years of procurement or related experience.
• Knowledge of MS Word and Excel required.

Responsibilities

• Update and maintain vendor data in internal systems with dates, notes and work order status.
• Review vendor order acknowledgments for accuracy and ensure timely receipt of material by due date.
• Facilitate communication with vendors to provide PO numbers and confirm orders.
• Maintain vendor scorecard to reflect customer satisfaction.
• Reconcile purchase orders and invoices; interface with Procurement and other departments.
• Organize and schedule meetings to support procurement operations.
• Assist in preparing and auditing RFPs; generate supplier performance reports.

Skills

MS Word

Excel

Data entry

Communication

Arithmetic

Multitasking

Problem solving

Education

High School diploma or GED

College coursework

Job description

Description

• Update and maintain product/vendor data in internal systems with expected dates, notes, and appropriate work order status to properly notify involved parties of material availability.
• Review vendor‑provided order acknowledgments for accuracy of information including item description, delivery lead time, quantities, pricing, etc.; ensure timely receipt of material by the due date; monitor and follow up on vendor back‑orders, shipments, and tracking of source products.
• Facilitate communication with vendors to provide PO numbers to confirm order placements.
• Maintain vendor scorecard to accurately represent customer satisfaction rating.
• Reconcile purchase orders and invoices.
• Interface with Procurement team members and other associated departments; work with branch locations on ongoing acquisition orders to meet receiving and put‑away goals; interact with Accounting to ensure suppliers follow proper invoicing procedures.
• Organize and schedule meetings to assist in the efficiency of procurement operations.
• Assist in preparing and auditing RFPs (Requests for Proposals).
• Generate reports, including Supplier Performance, Spending by Commodity, and Cost Savings.
• May manage general services, including purchasing of office supplies, mail distribution, office equipment maintenance and repair, facility‑related issues.
• Assume other duties as assigned.

Requirements

Basic Qualifications

• High School graduate or G.E.D. equivalent.
• 1+ years of experience.

Preferred Qualifications

• College coursework preferred.
• Automotive background preferred.

Knowledge, Skills, and Abilities

• Intermediate skill level in Microsoft Word & Excel.
• Proficient in arithmetic operations across all units of measure using whole numbers, common fractions, and decimals.
• Frequent use of electronic mail, word processing, data entry, spreadsheets, graphics, etc.; ability to create, maintain, and incorporate functions into documents, spreadsheets, databases, and presentations to support business objectives.
• Basic oral communication; may write brief messages and keep simple records; may explain and offer guidance on routine procedures.
• Problem solving limited to routine, somewhat repetitive cases, generally solved by following clear directions and procedures.
• Decisions generally affect own job or assigned functional area.
• Results are defined; sets personal own goals and determines how to achieve results with few or no guidelines; supervisor provides broad guidance.
• Handles multiple tasks or projects simultaneously with moderate complexity.

Essential Physical Demands/Work Environment

• Work is primarily sedentary: must be able to sit for extended periods and use a computer, keyboard, and mouse frequently.
• Employee must occasionally lift and/or move up to 50 pounds.
• Travel may be required periodically, including overnight stays (contingent on position requirements); minimum overnight travel up to 10%.