Procurement Card Program Manager

East Tennessee State University; Tennessee; On-site; USD 50,000 - 70,000; Full time

Job summary

East Tennessee State University is hiring for a position that involves planning and managing purchasing card processes. Reporting to the Director of Accounts Payable, the role includes ensuring compliance, supervising staff, and enhancing operational efficiency.

Ideal candidates will have a Bachelor's degree in accounting or business administration and relevant experience. The position promotes collaboration across departments within the university. ETSU is recognized for its commitment to community engagement and offers a diverse work environment.

Qualifications

• Bachelor's degree in accounting or business administration required.
• Experience with bank, procurement, and tax functions.
• Experience working in a Higher Education setting preferred.

Responsibilities

• Plan, organize, and manage Procard processes at ETSU.
• Supervise the Procard Coordinator and ensure compliance with policies.
• Collaborate with various units to enhance Procard efficiency.

Skills

Knowledge of University purchasing policies and procedures

Knowledge of Procard Bank

Knowledge of Microsoft Office software

Ability to generate monthly reporting

Ability to supervise Procard Department staff

Ability to effectively communicate orally and in writing

Ability to exercise sound judgment

Education

Bachelor’s degree in accounting or business administration

Tools

Microsoft Excel

University’s ERP systems

Job description

Job Summary

This role reports directly to the Director of Accounts Payable and is responsible for planning, organizing, and managing the operation and administration of all purchasing card (Procard) processes at East Tennessee State University (ETSU). The position ensures compliance with Procard policies, supervises the Procard Coordinator, and maintains proper oversight and internal controls over Procard purchasing activities. The role also includes driving initiatives to enhance the efficiency of Procard operations, overseeing the integration of bank transactions into the university’s ERP system, and managing university-wide training sessions and materials related to Procard usage. Additionally, this position involves collaborating with various business units, support teams, and departments to address system enhancements and resolve production issues.

Knowledge, Skills, and Abilities

• Knowledge of University purchasing policies and procedures.
• Knowledge of Procard Bank.
• Knowledge of Microsoft Office software. Proficient with Excel.
• Ability to generate monthly reporting, reconciliations and analysis for management.
• Ability to supervise Procard Department staff.
• Ability to effectively communicate orally, verbally and in writing.
• Ability to exercise sound judgment in making decisions.
• Ability to work independently.
• Ability to use on-line Bank system and on-line credit card system.
• Ability to use university’s ERP systems.
• Ability to work with diverse employees and customers in a professional manner.
• Skill in using personal computers, copiers, fax machines and other office equipment.

Required Qualifications

• Bachelor’s degree in accounting or business administration required.
• Experience working with bank, procurement, and tax functions.

Preferred Qualifications

• Experience working in a Higher Education setting or a larger corporate setting.
• Experience working with Accounting and T&E (Procard) Programs (3+ years).
• Supervisory experience.

Compensation & Benefits

• Job Family - Procurement Professional 2
• Market Range - 7 Salary Schedules
• For information on benefits, please visit www.etsu.edu/human-resources/benefits/.

Application Instructions and Additional Details

• Exempt positions are only required to be posted for a minimum of fourteen (14) calendar days. The closing date for this posting is subject to change without notice to applicants.
• Employment is contingent on a satisfactory background check.

ETSU is an Equal Opportunity Employer.

University Overview

East Tennessee State University (ETSU) is an institution with over 14,000 diverse students highly ranked graduate and undergraduate programs. Located in the Southern Appalachian Mountains of Northeast Tennessee, ETSU serves as a hub for community, discovery, and service. Aligned with the institution's mission, we value efforts to engage in teaching, scholarship, creative activities, and service that involve community partners and address significant societal needs in our region and beyond. Recognized in 2024 as a Great College to Work For, recent strategic initiatives prioritize the institution’s focus on community engagement.

Disclaimer:The Job Summary is intended to describe the general nature and level of work individuals perform in this classification. It is not intended to be a complete list of all responsibilities, duties, and skills required. Management reserves the right to revise the job or require different tasks to be performed as assigned to reflect changes in the position. Employees must be able to perform the position's essential functions satisfactorily with or without reasonable accommodations.