KCTCS Procurement/Contracting Analyst/Procard Lead (Procurement Associate III)

Kentucky Community and Technical College System; Versailles (IN); On-site; USD 42,000 - 52,000; Full time

Benefits offered by this job

Health care, vision, and dental foryou

Tuition reimbursement/waiver for you,;

403(b) retirement plan with 10% match

Vacation/Sick Time

Work-Life Balance

9.5 Paid Holidays

Institutional Closing Pay

Employee Assistance Program

Job summary

KCTCS System Office in Versailles, KY, is seeking a Procurement/Contracting Analyst/Procard Lead (Procurement Associate III) to provide administrative support and manage the system-wide procard program. The role includes conducting RFPs/RFQs, drafting contracts, and supporting supplier performance with data and system-wide coordination.

Hybrid work arrangement with onsite requirements. Minimum qualifications include a business associate degree with four years of relevant experience; a bachelor’s

Qualifications

• Associate's Degree in Business and four (4) years of relevant experience or equivalent.
• Bachelor's Degree in Business and four (4) years of relevant experience or equivalent.
• Certification in Public Procurement is a plus (not required).

Responsibilities

• Providing administrative support and management of the KCTCS system wide procard program; managing procard transactional data using KCTCS systems and procard platform software.
• Conducting Requests for Proposals, Requests for Sponsorships, Requests for Bid, Requests for Quotes, Requests for Information; record retention; System-Office & System-Wide support; drafting and negotiating contracts; support corrective action processes with supplier performance; contract renewals & negotiations; special projects; contract reviews; invoice payment approvals; system testing as needed; conference and travel as needed; additional tasks as assigned.

Skills

Procard program administration

Contract negotiation

RFP/RFI/RFB/RFQ drafting

Education

Associate's Degree in Business

Bachelor's Degree in Business

Job description

Title: KCTCS Procurement/Contracting Analyst/Procard Lead (Procurement Associate III)

Salary Range: $41,880 (Min)- $52,356 (Mid) - (Salary is to commensurate with education/experience and internal equity)

Contract Term Length: 12 Months

Standard Hours: 37.5

Work Location: Hybrid

FLSA Status: Non-Exempt

College: KCTCS System Office

Campus Location: KCTCS System Office

Department: SO/Procurement

Total Rewards

KCTCS System Office offers a competitive benefits package and an attractive work environment that supports excellence, innovation, and creativity, including:

• Exceptional health care, vision, and dental coverage for you and your family
• Tuition reimbursement/waiver for you, your spouse, and dependents
• 403(b) retirement plan: a 5% employee contribution receives a 10% employer match
• Vacation/Sick Time
• Work-Life Balance
• 9.5 Paid Holidays
• 2 Weeks Institutional Closing Pay (Last 2 weeks of December) for qualifying positions
• Employee Assistance Program

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Job Summary

Providing administrative support and management of the KCTCS system wide procard program; managing procard transactional data using KCTCS systems and procard platform software. Conducting Requests for Proposals, Requests for Sponsorships, Requests for Bid, Requests for Quotes, Requests for Information; record retention; System-Office & System-Wide support; drafting and negotiating contracts; support corrective action processes with supplier performance; contract renewals& negotiations; special projects; contract reviews; invoice payment approvals; system testing as needed; conference and travel as needed; additional tasks as assigned. Positions with the KCTCS System Office located in Versailles, KY are term-contract positions, with the expectancy of continuance based on performance. KCTCS offers a hybrid work schedule with a requirement to be onsite a minimum of 3 days per work week. Hybrid work schedules are subject to periodic review and may be modified or terminated at any time.

Job Duties:

Procard Program Administration Conduct RFPs, RFIs, RFSs, RFBs, RFQs; negotiate, review, renew, and draft contracts; conductsupplier corrective action plans. System Office Support

Minimum Qualifications:

Associate's Degree in Business and four (4) years of relevant experience or equivalent.

Preferred Qualifications:

Bachelor's Degree in Business and four (4) years of relevant experience or equivalent.

Additional Skills Requested:

Certification in Public Procurement is a plus (not required). This position includes responsibilities such as leadership across the system as the procard program administrator. System level training of others across the colleges/Fire Commission; assisting with difficult issues; critical thinking and executive decision making; interpretation of law and procedures; audit work, recommendations, and management of procard spend for entire system; written communications and deadline responsibiltities for procard program; system office and system-wide support is very heavy; interacts with the Board of Regents and Presidents Office; public speaking and diplomacy skills needed for training and interacting with the Government Contract Review Committee in Frankfort (if needed); responsible for information requiring sensitivity or discretion; high complexity with procard administration, buyer and contracting roles/responsibilities.

Employee Rights - Employee Polygraph Protection Act

***Equal Opportunity Employer -* The Kentucky Community and Technical College System is an equal educational and employment opportunity institution.