Procurement Associate - Mechanical Equipment

Inceed, L.L.C.; Irving (TX); On-site; USD 120,000 - 130,000; Full time

Benefits offered by this job

Paid parking

Job summary

Inceed, L.L.C. is partnering with a leading company to recruit a Procurement Associate – Mechanical Equipment in Irving, Texas. You will oversee purchase orders, supplier communications, expediting, and delivery coordination for a fast-paced construction program.

The role requires 4–6 years of procurement experience, mechanical equipment buying, and ERP proficiency. Onsite schedule is three days per week with paid parking. This is a direct-hire opportunity with a collaborative procurement team.

Qualifications

• 4-6 years of direct procurement experience.
• Hands-on experience executing and administering purchase orders.
• Mechanical buying experience with equipment like chillers or pumps.
• Working knowledge of procure-to-pay processes and ERP systems.
• Experience managing long-lead items and expediting deliveries.
• Understanding of Incoterms, freight terms, payment milestones, and warranties.
• Strong Excel skills and accurate tracking discipline.
• Bachelor’s degree or equivalent relevant experience.

Responsibilities

• Manage purchase orders for mechanical equipment and related systems.
• Support RFQs, bid tabs, and supplier communication through award.
• Track long-lead equipment production, shipping, and delivery milestones.
• Coordinate logistics with EPC and site teams for equipment delivery.
• Handle PO changes, invoice discrepancies, and closeout activities.
• Monitor vendor submittals, drawing approvals, and FAT schedules.
• Support OS&D and warranty claims through resolution.
• Maintain supplier records, pricing history, and lead-time data.

Skills

Excel

Procurement

Vendor coordination

Tracking discipline

Education

Bachelor’s degree

Tools

ERP systems

Microsoft Dynamics 365

Coupa

Job description

Position: Procurement Associate – Mechanical Equipment

Compensation: $120,000 – $130,000 annually, depending on experience

Location: Irving, Texas

Inceed has partnered with a great company to help find a skilled Procurement Associate – Mechanical Equipment to join their team!

This is a strong opportunity for a procurement professional who enjoys owning the details and keeping critical equipment moving on schedule. In this role, you will support major mechanical equipment purchasing for a fast‑paced construction program, helping manage purchase orders, supplier communications, expediting, and delivery coordination. If you have a background in mechanical equipment buying and want to be part of a high‑impact team, this could be a great fit.

Key Responsibilities & Duties:

• Manage purchase orders for mechanical equipment and related systems.
• Support RFQs, bid tabs, and supplier communication through award.
• Track long‑lead equipment production, shipping, and delivery milestones.
• Coordinate logistics with EPC and site teams for equipment delivery.
• Handle PO changes, invoice discrepancies, and closeout activities.
• Monitor vendor submittals, drawing approvals, and FAT schedules.
• Support OS&D and warranty claims through resolution.
• Maintain supplier records, pricing history, and lead‑time data.

Required Qualifications & Experience:

• 4-6 years of direct procurement experience.
• Hands‑on experience executing and administering purchase orders.
• Mechanical buying experience with equipment like chillers or pumps.
• Working knowledge of procure‑to‑pay processes and ERP systems.
• Experience managing long‑lead items and expediting deliveries.
• Understanding of Incoterms, freight terms, payment milestones, and warranties.
• Strong Excel skills and accurate tracking discipline.
• Bachelor’s degree or equivalent relevant experience.

Nice to Have Skills & Experience:

• Experience in data center or mission‑critical construction environments.
• Exposure to OFCI and CFCI delivery models.
• Familiarity with EPC or GC partner coordination.
• Experience with factory witness testing or FAT coordination.
• Ability to read mechanical equipment schedules and submittals.
• Microsoft Dynamics 365 or Coupa experience.
• APICS, ASCM, or ISM certification.

Perks & Benefits:

• This opportunity includes a comprehensive and competitive benefits package—details will be shared during later stages of the hiring process.

Other Information:

• Direct hire opportunity with a collaborative procurement team.
• Onsite schedule: 3 days per week.
• Paid parking is included.
• Interview process includes three rounds.
• Team size is approximately 10 professionals across the U.S.

If you are interested in learning more about the Procurement Associate – Mechanical Equipment opportunity, Our client unable to provide sponsorship at this time.

We are Inceed, a staffing direct placement firm who believes in the possibility of something better. Our mission is simple: We’re here to help every person, whether client, candidate, or employee, find and secure what’s better for them.

Inceed is an equal opportunity employer. Inceed prohibits discrimination and harassment of any type and affords equal employment opportunities to employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity, or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.