Procurement Associate- Mechanical

NorthMark Strategies LLC; Dallas (TX); On-site; USD 75,000 - 110,000; Full time

Benefits offered by this job

Company-Paid Lunch Stipend

100% Employer-Paid Medical in HDHP

Dental and Vision coverage

16 weeks Paid Parental Leave

401(k) match up to 6%

Flexible Spending Accounts

Job summary

NorthMark Strategies LLC in Dallas, TX is seeking a Procurement Associate for Mechanical Equipment to manage purchase orders, expedite long-lead equipment, and coordinate with EPC partners to meet construction milestones.

Ideal candidates have 4–6 years of direct procurement experience for mechanical systems, plus ERP and Excel fundamentals. This is a hands-on, fast-paced role in a data center construction program.

Qualifications

• 4–6 years of direct procurement experience for mechanical equipment or construction materials.
• Hands-on PO execution and administration in a fast-moving construction environment.
• Experience with chillers, cooling towers, AHUs, pumps or similar engineered equipment.
• Familiarity with full procure-to-pay cycle and ERP purchasing.
• Experience expediting long-lead equipment and managing delivery risk.
• Knowledge of Incoterms, freight terms, payment milestones, and warranties.
• Strong Excel and delivery-tracking discipline.

Responsibilities

• Execute and administer POs for owner-furnished mechanical equipment, including chillers and pumps.
• Support category leads with RFQ docs, bid tabulations, and supplier communications.
• Expedite long-lead equipment and track milestones against schedule.
• Coordinate OFCI delivery logistics with EPC/site teams; manage freight and laydown.
• Manage PO lifecycle in ERP: change orders, payments, and closeout.
• Track submittals, FAT/Factory tests, and documentation flow between vendors, engineering, and EPC.
• Support OS&D, warranty claims, and supplier performance tracking.

Skills

PO execution

Expediting

Vendor management

ERP systems

Excel data tracking

Delivery status tracking

Education

Bachelor's degree or equivalent experience

Tools

ERP (e.g., Dynamics 365)

MS Excel

Job description

## Procurement Associate- MechanicalApplylocations: Dallas, TXtime type: Full timeposted on: Posted 3 Days Agojob requisition id: R13315NorthMark Strategies is a leading investment firm, combining capital, innovation, and engineering to drive long-term value. From operating complex businesses to backing breakthrough technologies, our mission is to build enduring businesses. Our team combines intelligent risk-taking, operational excellence, exceptional talent, and world-class computing capacity to create shareholder value.Our company offers a dynamic environment where individuals have the freedom to lead companies toward bold achievements by embracing innovation, leveraging technology, and fostering differentiated business strategies. Our values are Integrity, Ability, and Energy, and the company aims to hire individuals who possess those qualities.At NorthMark Strategies, we believe the future isn’t something to hope for, it’s something to build. We don’t just invest, we create. Bringing together strategic insight and technical horsepower to deliver outcomes that endure.**The Position**We are seeking a Procurement Associate for Mechanical Equipment who will be responsible for buying the mechanical, electrical, and plumbing equipment for our OFCI data center construction program. **The Procurement Associate – Mechanical Equipment** executes the purchasing that keeps that model running: issuing and administering purchase orders for major mechanical equipment, expediting long-lead deliveries, and coordinating daily with our third-party EPC partner so equipment arrives on site in line with the construction schedule.This is a hands-on execution role working under Grey Space category leads. It suits a buyer with 4–6 years of direct procurement experience who knows mechanical equipment — chillers, cooling towers, air handling, pumps — and can run a disciplined PO book in a fast-moving construction environment.**Responsibilities:*** Execute and administer purchase orders for owner-furnished mechanical equipment, including chillers, cooling towers, CRAH/fan wall units, pumps, piping and valve packages, VFDs, and related systems.* Support category leads through sourcing events: prepare RFQ documentation, build bid tabulations, and manage supplier communications through award.* Expedite long-lead equipment; track production milestones, ship dates, and delivery status against construction schedule milestones, and escalate slippage risk early.* Coordinate OFCI delivery logistics with the third-party EPC and site teams, covering freight arrangements, delivery sequencing, offloading and laydown requirements, and receiving documentation.* Manage the full PO lifecycle in the ERP: change orders, milestone payment tracking, invoice discrepancy resolution, and closeout.* Track vendor submittals, drawing approvals, and factory witness test / factory acceptance test (FAT) schedules; keep documentation moving between vendors, engineering, and the EPC.* Support over/short/damage (OS&D) and warranty claims with vendors and freight carriers through resolution.* Maintain supplier records, pricing history, and lead-time intelligence for the mechanical category; contribute to supplier scorecards and status reporting.**Requirements:*** 4–6 years of direct procurement experience with hands-on buying responsibility (PO execution and administration) for capital equipment, engineered systems, or construction materials.* Demonstrated buying experience in the mechanical discipline: chillers, cooling towers, air handling units, pumps, HVAC packages, or comparable engineered mechanical equipment.* Working knowledge of the full procure-to-pay cycle and ERP-based purchasing.* Experience managing long-lead equipment, including expediting and delivery risk management.* Working command of commercial terms: Incoterms, freight terms, payment milestones, and warranties.* Strong Excel and tracking discipline; able to maintain accurate delivery and status data across a large book of open POs.* Bachelor's degree in supply chain management, engineering, construction management, or business — or equivalent experience.**Preferred Qualifications*** Experience in data center, mission-critical, semiconductor, or other heavy industrial construction environments.* Familiarity with OFCI/CFCI delivery models and working alongside EPC or GC partners.* Exposure to factory witness testing and factory acceptance test coordination.* Ability to read mechanical equipment schedules, specifications, and submittals.* Microsoft Dynamics 365 or comparable ERP experience.* APICS/ASCM (CPIM, CSCP) or ISM (CPSM) certification.*It is impossible to list every requirement for, or responsibility of, any position. Similarly, we cannot identify all the skills a position may require since job responsibilities and the Company’s needs may change over time. Therefore, the above job description is not comprehensive or exhaustive. The Company reserves the right to adjust, add to or eliminate any aspect of the above description. The Company also retains the right to require all employees to undertake additional or different job responsibilities when necessary to meet business needs.***Must be legally authorized to work in the United States without the need for employer sponsorship, now or at any time in the future.****Benefits & Perks:*** **Company-Paid Lunch Stipend**: Lunch is provided via GrubHub* **Company-Paid Benefits:** 100% Employer-Paid Medical in our High Deductible Health Plan, Dental and Vision benefits for employees and their families, 16 weeks of Paid Parental Leave, Employee Assistance Program, Life insurance, Short-Term Disability and Long-Term Disability* **401(k):** Company will match 100% of your contributions up to 6%* **Optional Employee-Paid Benefits:** Medical insurance in our PPO plan and a variety of other benefits such as Health Savings Accounts (with Company Contribution!), Flexible Spending Accounts, Supplemental Life Insurance, Wellhub and more.* **Time Off:** 25 days of Paid Time Off plus 12 company holidays