Procurement & P2P Coordinator — On-Site, Full-Time

Cal Poly Pomona; Pomona (CA); On-site; USD 45,000 - 46,000; Full time

Job summary

Cal Poly Pomona is seeking a Procurement Coordinator to support requisitions, P2P workflows, and supplier coordination in a busy campus environment. This role requires meticulous data entry, adherence to CSU policies, and collaboration with Buyers, Leads, and campus departments.

The successful candidate will maintain organized records, assist with routine communications, and help ensure timely processing of procurement activities while upholding internal controls and audit readiness.

Qualifications

• High School Diploma/GED or equivalent.
• 4 years of progressively responsible general office clerical or secretarial experience.
• Ability to work independently, set priorities and be accountable for work results.
• Judgment, discretion, and initiative to resolve problems creatively.
• Experience presenting information to faculty, staff, administration, customers and the public.
• Excellent English grammar, punctuation, and spelling.
• Thorough knowledge of office software packages, technology, and systems.
• Working knowledge of budget policies and procedures.
• Ability to juggle multiple priorities and projects.
• Ability to analyze problems and develop, evaluate solutions.
• Ability to perform business math and track financial data.
• Ability to draft correspondence and standard reports.
• Strong interpersonal and written communication with coworkers, vendors, and campus community.

Responsibilities

• Enter, process, monitor, and track requisitions and procurement transactions in PeopleSoft and P2P systems.
• Provide administrative support for purchase order processing and documentation.
• Review submissions for completeness and route matters to appropriate buyers or leads.
• Maintain audit-ready procurement records in shared repositories.
• Assist P2P users and suppliers with system inquiries and document questions.
• Run queries, maintain tracking tools, and prepare routine reports for leadership.

Skills

Interpersonal communication

Oral and written communication

Ability to work independently

Prioritization and accountability

Attention to detail

Problem solving

Time management

Education

High School Diploma/GED

Tools

PeopleSoft

CSU Procure-to-Pay (P2P)

Smartsheet

Office software/systems

Job description

Cal Poly Pomona is seeking a Procurement Coordinator to support requisitions, P2P workflows, and supplier coordination in a busy campus environment. This role requires meticulous data entry, adherence to CSU policies, and collaboration with Buyers, Leads, and campus departments.

The successful candidate will maintain organized records, assist with routine communications, and help ensure timely processing of procurement activities while upholding internal controls and audit readiness.