Procurement & AP Coordinator (Nonprofit)

Appalachian Agency For Senior Citizens, Inc.; United States; On-site; USD 43,000 - 46,000; Full time

Job summary

Appalachian Agency For Senior Citizens, Inc. is seeking an Office Services Assistant to manage centralized purchasing, ensure policy compliance, and coordinate invoice processing with Accounts Payable.

You will process purchase requests, create and track purchase orders, maintain vendor files, and assist with vendor contracts and asset purchases over $5,000. The role requires 1–2 years in purchasing/administrative work, proficiency with Excel and Microix, strong attention to detail, and

Qualifications

• 1-2 years of purchasing, procurement, or administrative experience.
• Proficiency with purchasing or accounting software and Excel.
• Understanding of procurement processes and vendor management.
• Strong communication, organization, and attention to detail.

Responsibilities

• Process, code, and enter invoices for several programs with correct GL and funding allocations.
• Enter monthly invoices into Microix and manage centralized purchasing for programs.
• Create, issue, and track purchase orders.
• Assist with vendor contracts, renewals, and supporting documentation.
• Assist with fixed assets purchases of $5,000 or greater.
• Collect W-9s and maintain approved vendor lists.
• Coordinate purchasing processes with Accounts Payable for timely payments.

Skills

Purchasing experience

Procurement processes

Excel proficiency

Vendor management

Communication skills

Attention to detail

Organizational skills

Tools

Microix

Excel

Job description

Appalachian Agency For Senior Citizens, Inc. is seeking an Office Services Assistant to manage centralized purchasing, ensure policy compliance, and coordinate invoice processing with Accounts Payable.

You will process purchase requests, create and track purchase orders, maintain vendor files, and assist with vendor contracts and asset purchases over $5,000. The role requires 1–2 years in purchasing/administrative work, proficiency with Excel and Microix, strong attention to detail, and