Procurement and Fiscal Specialist (Temporary)

Boston College; Boston (MA); On-site; USD 34,000 - 39,000; Part time

Job summary

Boston College's Procurement and Fiscal Specialist (Temporary) role is onsite and nonexempt, approximately 29 hours per week. You will handle procurement, vendor payments, reimbursements, and budgeting tasks across the Student Affairs division, using PeopleSoft and standard financial controls.

Minimum qualifications include 3+ years in procurement/finance support, proficiency with MS Office and Google Workspace, and strong communication and organizational skills.

Qualifications

• Three (3) or more years of relevant experience or equivalent education/experience.
• Experience in procurement, accounts payable, finance, or related admin functions.
• Experience processing financial transactions (POs, vendor payments, reimbursements, deposits, budget-related).
• Ability to perform reconciliations and maintain accurate financial records.
• Proficiency with MS Office, Google Workspace, Canva and/or Adobe Creative Cloud.
• Strong customer service, organizational, communication and problem-solving skills.
• Ability to prioritize deadlines and manage multiple projects in a fast-paced environment.
• Ability to work independently and in a team, with diverse stakeholders.

Responsibilities

• Process and monitor purchase orders, vendor payments, reimbursements, deposits, and other financial transactions.
• Perform account reconciliations and maintain financial records.
• Support budget management activities and assist with year-end processes.
• Assist with student hiring processes and train student employees as needed.

Skills

Procurement

Accounts Payable

Finance

Customer service

Communication

Organization

Problem solving

Multitasking

Teamwork

Diversity collaboration

Tools

PeopleSoft Financial and HR

Microsoft Office Suite

Google Workspace

Canva / Adobe Creative Cloud

Job description

Boston College Introduction

Founded in 1863, Boston College is a Jesuit, Catholic university located six miles from downtown Boston with an enrollment of 9,654 full-time undergraduates and 5,072 graduate and professional students. Ranked 37 among national universities, Boston College has 923 full-time and 1,336 FTE faculty, 2,822 non-faculty employees, an operating budget of $1.4 billion, and an endowment in excess of $3.9 billion.

Job Description

Job title:Procurement and Fiscal Specialist (Temporary)

Department:Student Affairs Business Service Center

Employment Type: Onsite | Nonexempt | Temporary | Part-Time (29 hours per week)

Hourly Range: $25-28/hour, commensurate with relevant experience.

The Procurement and Fiscal Specialist serves as a key member of the Student Affairs Business Service Center (SABSC), providing comprehensive procurement, fiscal, and administrative support to departments and student organizations across the Division of Student Affairs. This position contributes to the mission of the University by ensuring financial accuracy, compliance with university policies and procedures, and the effective stewardship of financial resources.

The Procurement and Fiscal Specialist is responsible for the accurate and timely processing of financial and procurement transactions, including purchase orders, vendor payments, employee and student reimbursements, deposits, budget transfers, and other fiscal activities. Utilizing PeopleSoft Financial and Human Resources systems, the incumbent supports the day-to-day financial operations of the Division while ensuring compliance with procurement, accounting, and financial management standards.

This role serves as a resource to Student Affairs departments by providing guidance on procurement and financial processes, responding to customer inquiries, and resolving payment, purchasing, and budget-related issues. Responsibilities include processing and monitoring purchase orders, vendor payments, reimbursements, deposits, and other financial transactions; performing account reconciliations; maintaining financial records; supporting budget management activities; and assisting with fiscal year-end processes. The position also assists with student hiring processes and may provide training and guidance to student employees.

Requirements

Minimum Qualifications

• Three (3) or more years of relevant experience, or an equivalent combination of education and experience.
• Experience supporting procurement, accounts payable, finance, business operations, or related administrative functions.
• Experience processing financial transactions, including purchase orders, vendor payments, reimbursements, deposits, and budget-related transactions.
• Experience performing account reconciliations and maintaining accurate financial records.
• Proficiency with Microsoft Office Suite, Google Workspace, Canva and/or Adobe Creative Cloud applications.
• Strong customer service, organizational, communication, and problem-solving skills.
• Ability to prioritize competing deadlines and manage multiple projects in a fast-paced environment.
• Ability to work effectively both independently and collaboratively within a team environment.
• Demonstrated ability to communicate effectively and build collaborative relationships with individuals from diverse backgrounds and experiences.

Preferred Qualifications

• Experience using PeopleSoft Financial and Human Resources systems.
• Experience supporting procurement, accounts payable, budget management, or financial operations, preferably in a higher education environment.
• Knowledge of financial controls, procurement processes, and accounts payable practices.
• Experience creating and managing electronic forms, workflow tracking tools and reports using Google Workspaceand/or Microsoft Office applications.
• Experience training staff and student employees on financial and procurement processes.
• Leadership, supervisory, or project coordination experience preferred.
• Experience working in customer-focused environments and building effective partnerships with diverse stakeholders.

Closing Statement

Boston College conducts pre-employment background checks as part of the hiring process.

Boston College is an Equal Opportunity Employer and does not discriminate on the basis of any legally protected category, including disability and protected veteran status. Boston College's Notice of Nondiscrimination can be viewed at https://www.bc.edu/nondiscrimination