Procurement Analyst

Cityofnewyork; New York (NY); On-site; USD 70,000 - 100,000; Full time

Job summary

City of New York’s Office of Technology and Innovation is seeking a Procurement Analyst to handle purchasing, contract processing, and documentation for procurement actions. The role requires coordinating with stakeholders and preparing pre-solicitation and award documentation in line with NYC standards.

The analyst will evaluate bids, assist vendors with registrations, and ensure compliance with procurement rules while supporting M/WBE initiatives and special projects as needed.

Qualifications

• Bachelor's degree and six months of satisfactory full-time professional experience in procurement or related field.
• Associate degree and 18 months of experience in procurement or contract management.
• High school diploma and 2.5 years of procurement/negotiation experience.

Responsibilities

• Coordinate and collaborate with all stakeholders in the procurement process.
• Prepare documentation for review and award determinations per NYC requirements.
• Review solicitation documents for conformity to agency needs and city standards.

Education

Bachelor's degree (or equivalent) with six months of procurement experience

Associate degree + 18 months procurement experience

High school diploma + 2.5 years procurement experience

Tools

PASSPort

FMS

Job description

PERMANENT

PROCUREMENT ANALYST - 12158

The Office of Technology and Innovation (OTI) leverages technology to drive opportunity, improve public safety, and help run better across New York City. From delivering affordable broadband to protecting against cybersecurity threats and building digital government services, OTI is at the forefront of how the city delivers for New Yorkers in the 21st century. Follow us on social media @NYCOfficeofTech, and visit www.nyc.gov/oti to learn more.

At OTI, we offer great benefits, and the chance to work on projects that have a meaningful impact on millions of people. You'll have the opportunity to work with cutting-edge technology and collaborate with other passionate professionals who share your drive and commitment to making a difference through technology.

The Procurement Analyst will handle the purchasing of goods and services, and processing procurement documents and contracts. Responsibilities will include but are not limited to:

• Coordinate and collaborate with all stakeholders in the procurement process.


• Prepare Pre-Solicitation review, Recommendation for Award, Reasonable Price and Responsibility Determinations and other documentation required by the NYC to support the procurement and contract award process.


• Prepare, review, and evaluate solicitation documents to ensure conformity to agency requirements and citywide standards and work with the program end users to develop solicitation requirements.


• Inform and assist vendors to register into Payee Information Portal (PIP) and Passport for Vendor payments and commodity codes.


• Examine bid samples to determine compliance with specifications or bid standards.


• Make determinations for the most reasonable price in relation to market conditions.


• Make recommendations for small purchase awards, modifications, emergency purchases and extensions of time to contracts, as assigned.


• Consult with and advise program personnel on issues relating to procurement action.


• Analyze vendors past performance, financial status, and other factors to determine vendor responsibility.


• Utilize PASSPort, FMS and other systems for review, approval and processing of Responsibility Determinations, PSRs, RFAs RCAMs, and RFRs and other solicitation.


• Utilize various Citywide procurement-related systems, including Financial Management System (FMS), PASSPort, Small Business Services' M/WBE Online Directory, DCAS/DMSS Direct Order, Storehouse requisitions and various internal systems for managing procurement.


• Generate and perform tasks through PASSPort for oversight reviews and approvals.


• Review procurement documents for verification of scope of work/specifications for accuracy.


• Ensure compliance with all Procurement Policy Board Rules & other applicable rules and regulations.


• Support M/WBE initiatives and perform other related assignments and special projects as may be required.


• Conduct procurement-specific analyses to propose/determine M/WBE participation goals.


• Ensure compliance with Federal, State, local regulations, and laws for grant funding, MWBEs or capital funding.


• Research and identify goods required to be obtained through the Preferred Source method.


• Conduct open market research.


• Collaborate with vendors, programs, fiscal staff, and oversight agencies to address any procurement related issues to ensure prompt payment.


• Perform special projects and related work as required.

HOURS/SHIFT

Day - Due to the necessary duties of this position in a 24/7 operation, candidate may be required to work various shifts such as weekends and/or nights/evenings.

WORK LOCATION

Brooklyn, NY

NOTE: This position is open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate in your cover letter that you would like to be considered for the position under the 55-a program.

1. A baccalaureate degree from an accredited college and six months of satisfactory full-time professional experience in procurement of goods, services, construction or construction-related services, or professional, technical or administrative experience in contract negotiation/management; or


2. An associate degree or completion of 60 semester credits from an accredited college, and 18 months of satisfactory, full-time professional experience as described in \"1\" above; or


3. A four-year high school diploma or its educational equivalent and two and one-half years of satisfactory full time professional experience as described in \"1\" abo