Senior Purchasing Agent

Fairbanks North Star Borough School District; Highland Park (AK); On-site; USD 73,000 - 104,000; Full time

Benefits offered by this job

Accrued sick leave

Paid holidays

Medical/dental/vision/Audio

RETIREMENT (PERs)

Job summary

Fairbanks North Star Borough School District is seeking a district procurement professional to manage purchasing contracts and lead solicitation processes. You will focus on risk evaluation, price integrity, and compliance with procurement policies across district commodities.

The role requires advanced knowledge of contract law, excellent written and verbal communication, and the ability to handle high volumes of work under deadlines.

Qualifications

• Bachelor's degree or equivalent in procurement-related field or four years public procurement experience.
• Minimum three years professional procurement and contract management experience.
• Knowledge of UCC, contract law, and procurement regulations.
• Ability to draft, evaluate, and interpret bid solicitations and contracts.
• Ability to deliver ethical, transparent business practices.
• Strong verbal and written communication; customer service focus.
• Ability to manage large volumes of work to tight deadlines.
• Proficient with ERP, Google Suite, and Microsoft Office.

Responsibilities

• Act as district agent to execute and administer purchasing contracts.
• Manage solicitation processes for formal and informal procurements.
• Evaluate risk and administer contracts for best price, quality, and specs.
• Draft and interpret bid solicitations, specs, and terms.
• Coordinate with staff and departments; supervise office operations.
• Negotiate and resolve conflicts with tact and diplomacy.

Skills

Public procurement

Contract management

Bid solicitations

Compliance with laws

Customer service

Project management

Communication skills

ERP knowledge

Google Suite

Microsoft Office

Adobe Acrobat Pro

Negotiation & conflict resolution

Audit-ready filing

Education

Bachelor's degree in business administration, HR, finance, or related field

Public procurement certification (or equivalent experience)

Four years in public procurement (experience)

Tools

ERP systems

Adobe Acrobat Pro

Google Suite

Microsoft Office

Job description

Job Summary

Acts as a district agent with delegated authority to execute and administer purchasing contracts for goods and services, supporting all aspects of public procurement on behalf of the District. With exceptional attention to detail, performs tasks of a complex nature, including management of solicitation processes for formal and informal procurements. Evaluates and addresses risk, and administers contracts at the most favorable price consistent with quality, quantity, and specifications, requiring thorough understanding of assigned commodities, government purchasing policies and standardized procedures.

Location

Administration Center - Purchasing

Starting Salary Rate: Grade 6: $72,723.04 - $103,660.75 DOE

Work Day: 8hours per day

Work Year: 12 months

Bargaining Unit: Non-Represented

Job Qualifications/Requirements (please review job description for qualifications and duties of the position):

1. Bachelor's degree in business administration, human resources, finance, accounting, or related field, or a combination of job related coursework and applicable public procurement certification from an accredited organization, or four (4) years of progressively responsible work experience in public procurement.
2. Minimum three (3) years of professional level procurement and contract management experience.
3. Knowledge of the general characteristics of supplies and services commonly purchased by public educational institutions; Uniform Commercial Code and standards, contract law, and federal state, and local laws, rules and regulations governing public purchasing, supplier sourcing, and asset management.
4. Ability to draft, evaluate, and interpret legally sufficient bid solicitations, specifications, scope of work, contract terms, and purchasing terms and conditions.
5. Ability to accept responsibility and adhere to transparent and ethical business practices.
6. Ability to deliver exceptional and proactive customer service with highly developed professional and effective oral and written communication skills.
7. Ability to comprehend instructions, and readily recall pertinent and detailed information.
8. Ability to accept challenges, develop efficiencies, and exercise project management principles with an eagerness to serve, and grow professionally.
9. Ability to schedule and organize large volumes of work under stressful conditions with constant interruptions and the pressure of deadlines.
10. Ability to effectively use and adapt to continuously evolving technology, including serverbased computer hardware, software, and file management applications; PC, macOS, Enterprise Resource Planning (ERP), Adobe Acrobat Pro, Google Suite (Gmail, Docs, Sheets, Slides, Forms), and Microsoft Office (Word, Excel, PowerPoint).
11. Ability to execute and analyze mathematical calculations required to effectively tabulate complex bid and proposal schedules.
12. Ability to maintain well organized and audit ready files.
13. Ability to work collaboratively, and effectively administer and supervise office staff and departmental functions, applying internal controls, processes, and procedures.
14. Ability to effectively negotiate and resolve conflict with strong problem solving skills, tact and diplomacy.

This position offers an excellent benefit package, including:

• Accrued sick and personal leave
• Paid holidays
• Medical,dental, vision, and audio
• Retirement (PERs)