Procurement Manager

City of Maypearl; Huntsville (TX); On-site; USD 70,000 - 100,000; Full time

Job summary

City of Maypearl is seeking an experienced procurement professional to manage the city’s competitive solicitations, contract administration, and vendor negotiations. The role ensures fair, ethical, and compliant purchasing for goods, services, and construction.

The position requires three years of public procurement experience and a Bachelor's degree in procurement or finance, with expertise in municipal regulations and grant-funded procurement.

Qualifications

• Bachelor’s degree in procurement, finance, or a related field preferred; equivalent work experience considered.
• Three years of purchasing experience, preferably in public procurement; experience developing complex specifications and competitive solicitations.
• Knowledge of municipal construction/public works procurement (Texas Government Code Chapter 2269), professional services selection (Chapter 2254), grant-funded procurement (2 CFR Part 200), and contract administration.

Responsibilities

• Lead competitive solicitations from planning and specifications through advertisement, vendor questions, bid openings, evaluation, award recommendations, and complete procurement records.
• Advise departments on purchasing methods, thresholds, exceptions, sole-source justifications, cooperative contracts, and applicable City, Texas, and federal requirements; recommend policy and process improvements.
• Coordinate procurement for construction and public works projects, including bidding methods, bonding, insurance, award requirements, and collaboration with project staff and legal counsel.
• Coordinate procurement of professional services, including qualifications-based selection where applicable, and grant-funded purchases in accordance with award conditions and applicable regulations.
• Oversee contract administration, including preparation and legal review, approvals, execution, renewals, amendments, change orders, insurance and bond documentation, performance issues, and closeout.
• Conduct market research, cost and price analysis, vendor outreach (including historically underutilized businesses), and negotiations to support competition, value, and timely delivery.
• Coordinate annual purchasing agreements, fiscal-year purchase orders, budget and approval verification, contract-value analysis, and procurement-related City Council agenda materials; attend Council meetings as needed.
• Oversee purchasing workflows, requisitions, purchase orders, vendor onboarding, recordkeeping, financial-system processes, and purchasing reports; coordinate invoice review and purchase order closeout.
• Provide training and technical guidance to City departments; supervise purchasing personnel, assign priorities, and support employee development.
• Coordinate disposition of surplus or obsolete City property in accordance with applicable requirements.

Skills

Public procurement

Bid & RFP management

Contract administration

Vendor negotiations

Regulatory compliance

Education

Bachelor's degree in procurement or finance

Equivalent work experience

Tools

Office software

Purchasing systems

Job description

General Purpose

Manages the City’s procurement program to ensure fair, ethical, transparent, compliant, and cost-effective acquisition of goods, services, and construction. Oversees solicitations, contracts, procurement guidance, and purchasing operations under the general direction of the Finance Director, exercising independent judgment.

Essential Duties and Responsibilities

Lead competitive solicitations from planning and specifications through advertisement, vendor questions, bid openings, evaluation, award recommendations, and complete procurement records.

Advise departments on purchasing methods, thresholds, exceptions, sole-source justifications, cooperative contracts, and applicable City, Texas, and federal requirements; recommend policy and process improvements.

Coordinate procurement for construction and public works projects, including bidding methods, bonding, insurance, award requirements, and collaboration with project staff and legal counsel.

Coordinate procurement of professional services, including qualifications-based selection where applicable, and grant-funded purchases in accordance with award conditions and applicable regulations.

Oversee contract administration, including preparation and legal review, approvals, execution, renewals, amendments, change orders, insurance and bond documentation, performance issues, and closeout.

Conduct market research, cost and price analysis, vendor outreach (including historically underutilized businesses), and negotiations to support competition, value, and timely delivery.

Coordinate annual purchasing agreements, fiscal-year purchase orders, budget and approval verification, contract-value analysis, and procurement-related City Council agenda materials; attend Council meetings as needed.

Oversee purchasing workflows, requisitions, purchase orders, vendor onboarding, recordkeeping, financial-system processes, and purchasing reports; coordinate invoice review and purchase order closeout.

Provide training and technical guidance to City departments; supervise purchasing personnel, assign priorities, and support employee development.

Coordinate disposition of surplus or obsolete City property in accordance with applicable requirements.

These duties are representative, not exhaustive. Additional related duties may be assigned.

Minimum Qualifications

Bachelor’s degree in procurement, finance, or a related field preferred; equivalent work experience considered.

Three years of purchasing experience, preferably in public procurement; experience developing complex specifications and competitive solicitations.

Knowledge or demonstrated experience in municipal construction/public works procurement (Texas Government Code Chapter 2269), professional services selection (Chapter 2254), grant-funded procurement (2 CFR Part 200), and contract administration.

Proficiency with office productivity software and purchasing/financial systems; valid Texas driver’s license and acceptable driving record.

Preferred

Professional procurement certification (CTCD, CTCM, CPPB, CPPO, or CPM) preferred, or ability to obtain an applicable certification; timing and specific requirement subject to City determination.

Knowledge, Skills, and Abilities

Strong knowledge of public purchasing, contracts, compliance, and accounting practices; ability to analyze bids and costs, interpret regulations, maintain accurate records, manage deadlines, resolve problems, communicate clearly, exercise sound judgment, and work professionally with staff, vendors, elected officials, and the public.

Physical Demands and Work Environment

Primarily office-based work with frequent deadlines, interruptions, computer use, and repetitive tasks. Duties may require standing, walking, reaching, lifting, speaking, hearing, and visual attention. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential functions.