Senior Purchasing Agent

Fairbanks North Star Borough School District; Highland Park (AK); On-site; USD 73,000 - 104,000; Full time

Benefits offered by this job

Accrued sick and personal leave

Paid holidays

Medical, dental, vision, and audio

Retirement (PERs)

Job summary

AERRC is seeking a district procurement agent responsible for executing purchasing contracts and managing solicitation processes for goods and services. This role requires meticulous attention to detail and a thorough understanding of public procurement policies to secure favorable terms.

You will evaluate risk, ensure compliance, and collaborate with staff across departments while maintaining honest, transparent practices and delivering top-notch customer service.

Qualifications

• Bachelor's degree in business administration, human resources, finance, accounting, or related field, or four years of applicable procurement experience.
• Minimum three years of professional level procurement and contract management experience.
• Knowledge of public procurement laws, UCC, standards, and supplier sourcing.
• Ability to draft and interpret bid solicitations and contracts terms.
• Must adhere to ethical business practices and provide excellent customer service.
• Strong communication skills, both written and oral.

Responsibilities

• Execute and administer purchasing contracts for goods and services.
• Manage solicitation processes for formal and informal procurements.
• Evaluate risk and secure favorable prices while meeting specs.
• Draft, evaluate, and interpret bid solicitations and contracts terms.
• Provide exceptional customer service and professional communication.
• Coordinate with office staff and department functions.

Skills

Procurement experience

Contract management

Bid solicitations

Negotiation

Communication

Ethical practices

Project management

Attention to detail

Risk management

Education

Bachelor's degree in business administration, finance, accounting, or related field

Public procurement certification (accredited organization)

Tools

ERP systems

Adobe Acrobat Pro

Google Workspace

Microsoft Office

Job description

Job Summary

Acts as a district agent with delegated authority to execute and administer purchasing contracts for goods and services, supporting all aspects of public procurement on behalf of the District. With exceptional attention to detail, performs tasks of a complex nature, including management of solicitation processes for formal and informal procurements. Evaluates and addresses risk, and administers contracts at the most favorable price consistent with quality, quantity, and specifications, requiring thorough understanding of assigned commodities, government purchasing policies and standardized procedures.

Location

Administration Center - Purchasing

Starting Salary Rate: Grade 6: $72,723.04 - $103,660.75 DOE

Work Day: 8hours per day

Work Year: 12 months

Bargaining Unit: Non-Represented

Job Qualifications/Requirements (please review job description for qualifications and duties of the position):

1. Bachelor's degree in business administration, human resources, finance, accounting, or related field, or a combination of job related coursework and applicable public procurement certification from an accredited organization, or four (4) years of progressively responsible work experience in public procurement.
2. Minimum three (3) years of professional level procurement and contract management experience.
3. Knowledge of the general characteristics of supplies and services commonly purchased by public educational institutions; Uniform Commercial Code and standards, contract law, and federal state, and local laws, rules and regulations governing public purchasing, supplier sourcing, and asset management.
4. Ability to draft, evaluate, and interpret legally sufficient bid solicitations, specifications, scope of work, contract terms, and purchasing terms and conditions.
5. Ability to accept responsibility and adhere to transparent and ethical business practices.
6. Ability to deliver exceptional and proactive customer service with highly developed professional and effective oral and written communication skills.
7. Ability to comprehend instructions, and readily recall pertinent and detailed information.
8. Ability to accept challenges, develop efficiencies, and exercise project management principles with an eagerness to serve, and grow professionally.
9. Ability to schedule and organize large volumes of work under stressful conditions with constant interruptions and the pressure of deadlines.
10. Ability to effectively use and adapt to continuously evolving technology, including serverbased computer hardware, software, and file management applications; PC, macOS, Enterprise Resource Planning (ERP), Adobe Acrobat Pro, Google Suite (Gmail, Docs, Sheets, Slides, Forms), and Microsoft Office (Word, Excel, PowerPoint).
11. Ability to execute and analyze mathematical calculations required to effectively tabulate complex bid and proposal schedules.
12. Ability to maintain well organized and audit ready files.
13. Ability to work collaboratively, and effectively administer and supervise office staff and departmental functions, applying internal controls, processes, and procedures.
14. Ability to effectively negotiate and resolve conflict with strong problem solving skills, tact and diplomacy.

This position offers an excellent benefit package, including:

• Accrued sick and personal leave
• Paid holidays
• Medical,dental, vision, and audio
• Retirement (PERs)