Procurement & Administrative Specialist

UNLV Department of Accounting; Las Vegas (NM); On-site; USD 39,275 - 53,139; Full time

Benefits offered by this job

Paid time off

Health insurance

Retirement plans

Tuition discounts

Job summary

UNLV University Libraries is seeking an Administrative Assistant 3 to support Library Administration and Finance. The role oversees purchasing, supplier outreach, and the full procurement cycle, including reviewing quotes, contracts, and insurance documents to ensure compliance with policies and regulations.

The AA3 will handle data entry in UNLV systems, generate purchase analyses, and manage revenue reconciliation and payments. Strong computer skills and communication are required.

Qualifications

• Graduation from high school or equivalent education and three years of progressively responsible relevant work experience including payroll, travel, claims and budgeting forms; OR one year of Administrative Assistant II in Nevada State service; OR an equivalent combination of education and experience.
• Experience with purchasing or accounting in an office or higher education environment is preferred; ability to explain complex guidelines.

Responsibilities

• Purchase orders and procurement of library supplies, equipment, services.
• Review quotes, proposals, contracts, and insurance documents for compliance.
• Enter detailed purchasing data into UNLV systems and prepare analyses by department and vendor.
• Reconcile cash, deposits, and reporting of revenue; process invoices for payment.

Skills

Computer skills

Databases

Internet research

Business correspondence

Spreadsheets

Education

High school diploma

Administrative Assistant II experience

Job description

UNLV University Libraries is seeking an Administrative Assistant 3 to support Library Administration and Finance. The role oversees purchasing, supplier outreach, and the full procurement cycle, including reviewing quotes, contracts, and insurance documents to ensure compliance with policies and regulations.

The AA3 will handle data entry in UNLV systems, generate purchase analyses, and manage revenue reconciliation and payments. Strong computer skills and communication are required.