Procurement & Administrative Specialist

University of Nevada-Las Vegas; Las Vegas (NV); On-site; USD 39,275 - 53,118; Full time

Benefits offered by this job

Paid time off

Health insurance

Retirement plans

Tuition discounts

Employee discounts

Onsite wellness programs

Job summary

UNLV University Libraries is seeking an Administrative Assistant III to manage the procurement of library supplies, equipment, and services. You will research suppliers, contact vendors, review quotes and contracts, and ensure compliance with regulations.

You will enter data into UNLV systems, create tracking spreadsheets, and reconcile revenue and invoices. The role requires strong communication, computer skills, and the ability to produce clear purchasing analyses.

Qualifications

• High school diploma or equivalent with several years of relevant work experience.
• Experience in purchasing, financial documents, and vendor communications is preferred.
• Ability to compose business correspondence and explain complex purchasing requirements.

Responsibilities

• Order and purchase library supplies, goods, and services; manage procurement from start to finish.
• Review quotes, proposals, contracts, scope of work, and insurance documents for compliance.
• Enter detailed purchasing documents into UNLV systems and prepare analyses by department and vendor.
• Reconcile library cash, credit card, and check revenue; prepare payment vouchers and process invoices.

Skills

Public/customer relations

Document processing

Database entry

Internet research

Excel / data tracking

Education

High school diploma

Tools

Microsoft Excel

UNLV procurement systems

Accounting software

Job description

UNLV University Libraries is seeking an Administrative Assistant III to manage the procurement of library supplies, equipment, and services. You will research suppliers, contact vendors, review quotes and contracts, and ensure compliance with regulations.

You will enter data into UNLV systems, create tracking spreadsheets, and reconcile revenue and invoices. The role requires strong communication, computer skills, and the ability to produce clear purchasing analyses.