Administrative & Purchasing Specialist

University of Nevada, Las Vegas (UNLV); Las Vegas (NV); On-site; USD 41,586 - 50,828; Full time

Benefits offered by this job

Competitive benefits

Paid time off and holidays

Retirement plans

Job summary

The Administrative Assistant 3, UNLV University Libraries, works in Library Administration and Finance to manage procurement, vendor communications, and data entry into UNLV systems. The role reviews quotes, contracts, and insurance documents to ensure compliance with policies and regulations.

It also handles invoicing, payment processing, and generation of purchase analyses by department and vendor, supporting financial operations across the library system.

Qualifications

• High school diploma or equivalent with relevant purchasing/clerical experience.
• Experience in preparing financial/documents such as payroll, travel, and budgeting forms.
• Ability to explain policies and requirements to staff and external vendors.

Responsibilities

• Order and purchase library supplies, goods, and services.
• Review quotes, proposals, and contracts for compliance.
• Enter purchasing data into UNLV systems and prepare analyses by department and vendor.
• Reconcile deposits and process invoices for payment; prepare vouchers and print requests.

Skills

Public/customer relations

Vendor communications

Data entry

Spreadsheet creation

Professional correspondence

Education

High school diploma or equivalent

Tools

UNLV systems

Job description

The Administrative Assistant 3, UNLV University Libraries, works in Library Administration and Finance to manage procurement, vendor communications, and data entry into UNLV systems. The role reviews quotes, contracts, and insurance documents to ensure compliance with policies and regulations.

It also handles invoicing, payment processing, and generation of purchase analyses by department and vendor, supporting financial operations across the library system.