Procurement Admin Specialist – Fast-Paced Purchasing

heico; Miami (FL); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Health insurance

Vision insurance

Dental insurance

401(k) with match

Disability insurance

Paid time off

Paid holidays

Job summary

HEICO Component Repair Group in Miami, FL seeks an enthusiastic Administrative Assistant to support our Purchasing department. In a fast-paced environment, you will process purchase orders, maintain supplier records, and ensure FAA-compliant documentation.

The ideal candidate is a team player who is proactive, professional, and able to manage multiple priorities. Proficiency in MS Office and strong English communication are essential.

Qualifications

• High School diploma or GED required.
• 1+ years of experience in administrative or clerical support.
• Team player mentality is required.
• Strong English written and verbal communication skills.
• Proficient in MS Office Applications such as Excel, Word, & Outlook.
• Proficient in Pentagon software preferred.
• Strong organizational skills and attention to detail.

Responsibilities

• Provide administrative support to the Purchasing department.
• Communicate with vendors regarding order status, deliveries, pricing, and documentation requirements.
• Coordinate with production, stockroom, and quality departments regarding material needs and order updates.
• Assist with resolving delivery discrepancies or shortages.
• Maintain and organize purchasing files, records and reports.
• Assist with scheduling meetings, preparing reports, and compiling procurement data.
• Support inventory and purchasing audits if needed.

Skills

Administrative support

Strong communication

Organizational skills

Team player

Attention to detail

Education

High School diploma or GED

Tools

MS Office

Pentagon software

Job description

HEICO Component Repair Group in Miami, FL seeks an enthusiastic Administrative Assistant to support our Purchasing department. In a fast-paced environment, you will process purchase orders, maintain supplier records, and ensure FAA-compliant documentation.

The ideal candidate is a team player who is proactive, professional, and able to manage multiple priorities. Proficiency in MS Office and strong English communication are essential.