Purchasing Administrative Assistant

heico; Miami (FL); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Health insurance

Vision insurance

Dental insurance

401(k) with match

Disability insurance

Paid time off

Paid holidays

Job summary

HEICO Component Repair Group in Miami, FL seeks an enthusiastic Administrative Assistant to support our Purchasing department. In a fast-paced environment, you will process purchase orders, maintain supplier records, and ensure FAA-compliant documentation.

The ideal candidate is a team player who is proactive, professional, and able to manage multiple priorities. Proficiency in MS Office and strong English communication are essential.

Qualifications

• High School diploma or GED required.
• 1+ years of experience in administrative or clerical support.
• Team player mentality is required.
• Strong English written and verbal communication skills.
• Proficient in MS Office Applications such as Excel, Word, & Outlook.
• Proficient in Pentagon software preferred.
• Strong organizational skills and attention to detail.

Responsibilities

• Provide administrative support to the Purchasing department.
• Communicate with vendors regarding order status, deliveries, pricing, and documentation requirements.
• Coordinate with production, stockroom, and quality departments regarding material needs and order updates.
• Assist with resolving delivery discrepancies or shortages.
• Maintain and organize purchasing files, records and reports.
• Assist with scheduling meetings, preparing reports, and compiling procurement data.
• Support inventory and purchasing audits if needed.

Skills

Administrative support

Strong communication

Organizational skills

Team player

Attention to detail

Education

High School diploma or GED

Tools

MS Office

Pentagon software

Job description

HEICO Component Repair Group, a world leader in aircraft component repair and overhaul, is looking for an enthusiastic and meticulous Administrative Assistant to support our Purchasing department. This is a great opportunity to work in a fast-paced environment where your communication and your organizational skills will play a key role inhelpingPurchasing operations.

The daily activities of this role include processing purchase orders, maintaining supplier and procurement records, communicating with vendors and internal departments, tracking shipments and deliveries, and ensuring documentation is accurate and compliant with FAA requirements.

The ideal candidate is a team player who isproactive, professional, and capable ofeffectively managingseveral priorities. If you're looking to grow within a stable and innovative company that values excellence, teamwork, and integrity, we invite you to apply.

Key Responsibilities:

• Provide administrative support to the Purchasing department
• Communicate with vendors regarding order status, deliveries, pricing, and documentation requirements
• Coordinate with production, stockroom, and quality departments regarding material needs and order updates
• Assist with resolving delivery discrepancies or shortages
• Maintain and organize purchasing files, records and reports
• Assist with scheduling meetings, preparing reports, and compiling procurement data
• Support inventory and purchasing audits if needed

Skills/Education & Experience:

• High School diploma or GED required
• 1+ years of experience in administrative or clerical support
• Team player mentality is required
• Strong English written and verbal communication skills
• Proficient in MS Office Applications such as Excel, Word, & Outlook
• Proficient in Pentagon software preferred
• Strong organizational skills and attention to detail

Physical Demands

• Ability to remain stationary for extended periods of time
• Frequent use of hands and fingers for typing, filing, and operating office equipment
• Occasional standing, walking, bending, and reaching to retrieve files or office materials
• Ability to lift up to 10lbs.
• Visual ability to read documents, computer screens, and detailed reports
• Exposure to a professional office and manufacturing environment with occasional noise from production areas

This is a great position for someone who loves challenges, a chance to learn an exciting business, and looking for an opportunity to grow within a successful company.

HEICO Corporation offers competitive compensation and excellent benefits:

• Health, Vision & Dental insurance
• 401(k) with company match
• Disability & Life insurance
• Flexible spending accounts
• Paid time off and paid holidays