Procurement & Accounting Admin Specialist

Kansas Department of Health and Environment; Kansas; On-site; USD 23,000 - 30,000; Full time

Benefits offered by this job

Medical coverage

Leave benefits

Work-Life balance

Paid holidays

Fitness centers

STAR program discounts

Retirement programs

Job summary

Kansas Department of Health and Environment is seeking an Administrative Specialist (K0221806) to oversee and maintain the central file of payment vouchers and the Division file room. You will process payment vouchers, expense reports and interfunds, ensuring accurate filing for audit and annual purge to archive.

The role also handles monthly payment uploads and vendor interactions. Responsibilities include reviewing vouchers for Migrant Farmworker and Cancer programs, handling escheated checks,

Qualifications

• Two years of experience in general office, clerical, and administrative support work. Education may be substituted for experience as determined relevant by the agency.
• High School, GED
• One year of experience in accounting/auditing support work
• 2 years’ experience working with State of Kansas accounts payable and travel reimbursements.
• Knowledge of the Statewide Management Accounting and Reporting Tool (SMART) system
• Knowledge of Division of Accounts and Reports and Division of Purchase policies and procedures
• Word, Excel, PowerPoint, Access
• Proofreading, editing, attention to detail
• Excellent oral and written communication
• Experience utilizing a personal computer
• Ability to multi-task and manage several projects at one time

Responsibilities

• Review and add notes to Migrant Farmworker and Cancer Program vouchers weekly.
• Process escheated checks spreadsheet received from Help Desk.
• Responsible for vendor maintenance in the Statewide Management Account and Reporting Tool system (SMART) and W-9 retention.
• Adds new suppliers and updates supplier information as needed in SMART.
• Monitors the Fiscal Help Desk email box and responds to vendor inquiries regarding payments received, set off notices or other accounts payable issues.
• Sorts and distributes mail delivered by Central Mail twice daily. Mail is sorted and placed in the appropriate bureau mailbox to be picked up by designated agency staff.

Skills

Oral communication

Written communication

Attention to detail

Proofreading

Editing

Multi-tasking

PC skills

Education

High School, GED

Tools

Word

Excel

PowerPoint

Access

Job description

Kansas Department of Health and Environment is seeking an Administrative Specialist (K0221806) to oversee and maintain the central file of payment vouchers and the Division file room. You will process payment vouchers, expense reports and interfunds, ensuring accurate filing for audit and annual purge to archive.

The role also handles monthly payment uploads and vendor interactions. Responsibilities include reviewing vouchers for Migrant Farmworker and Cancer programs, handling escheated checks,