Procurement/Accounting Admin

Kansas Department of Health and Environment; Kansas; On-site; USD 23,000 - 30,000; Full time

Benefits offered by this job

Medical coverage

Leave benefits

Work-Life balance

Paid holidays

Fitness centers

STAR program discounts

Retirement programs

Job summary

Kansas Department of Health and Environment is seeking an Administrative Specialist (K0221806) to oversee and maintain the central file of payment vouchers and the Division file room. You will process payment vouchers, expense reports and interfunds, ensuring accurate filing for audit and annual purge to archive.

The role also handles monthly payment uploads and vendor interactions. Responsibilities include reviewing vouchers for Migrant Farmworker and Cancer programs, handling escheated checks,

Qualifications

• Two years of experience in general office, clerical, and administrative support work. Education may be substituted for experience as determined relevant by the agency.
• High School, GED
• One year of experience in accounting/auditing support work
• 2 years’ experience working with State of Kansas accounts payable and travel reimbursements.
• Knowledge of the Statewide Management Accounting and Reporting Tool (SMART) system
• Knowledge of Division of Accounts and Reports and Division of Purchase policies and procedures
• Word, Excel, PowerPoint, Access
• Proofreading, editing, attention to detail
• Excellent oral and written communication
• Experience utilizing a personal computer
• Ability to multi-task and manage several projects at one time

Responsibilities

• Review and add notes to Migrant Farmworker and Cancer Program vouchers weekly.
• Process escheated checks spreadsheet received from Help Desk.
• Responsible for vendor maintenance in the Statewide Management Account and Reporting Tool system (SMART) and W-9 retention.
• Adds new suppliers and updates supplier information as needed in SMART.
• Monitors the Fiscal Help Desk email box and responds to vendor inquiries regarding payments received, set off notices or other accounts payable issues.
• Sorts and distributes mail delivered by Central Mail twice daily. Mail is sorted and placed in the appropriate bureau mailbox to be picked up by designated agency staff.

Skills

Oral communication

Written communication

Attention to detail

Proofreading

Editing

Multi-tasking

PC skills

Education

High School, GED

Tools

Word

Excel

PowerPoint

Access

Job description

Job Posting closes: September 13, 2026

Required documents uploaded by: September 13, 2026

Kansas Department of Health and Environment

Our agency is led by Secretary Janet Stanek, who was appointed by Gov. Kelly in Dec 2021. KDHE is comprised of three divisions: Public Health, Environment, and Health Care Finance (which includes the State’s Medicaid program, KanCare). We are the only agency in the nation to have these three entities under one roof which allows us to take a holistic approach to improving and protecting the health and well-being of all Kansans.

Verification of identity and employment eligibility to work in the United States is required by federal law. For a list of acceptable documents that establish these criteria, please refer to the federal Form I-9.

KDHE does not provide sponsorships for this position.

E-Verify

Kansas Department of Health and Environment (KDHE) participates in E-Verify and will provide the federal government with your I-9 information to confirm that you are authorized to work in the U.S. For additional information regarding E-Verify, please click here . For additional information regarding Immigrant and Employee Rights (IER) please click here . http://www.kdhe.ks.gov/

About The Position

• Who can apply: Anyone (External).
• Classified/Unclassified Service: Unclassified
• Full-Time/Part-Time: Full-Time
• Regular/Temporary: Regular
• Work Schedule: Monday-Friday, 8am-5pm (Flexible schedules available)
• Eligible to Receive Benefits: Yes
• Veterans' Preference Eligible: Yes
• Sponsorship: KDHE does not provide sponsorship for this position.

Compensation

• Hourly Pay Range: $18.44

Employment Benefits

• Comprehensive medical, mental, dental, vision, and additional coverage
• Sick & Vacation leave
• Work-Life Balance programs: parental leave, military leave, jury leave, funeral leave
• Paid State Holidays (designated by the Governor annually)
• Fitness Centers in select locations
• Employee discounts with the STAR Program
• Retirement and deferred compensation programs

Visit the Employee Benefits page for more information…

Position Summary & Responsibilities

The Administrative Specialist position K0221806 will serve as one of two records retention officers for the Division of Management and Budget, overseeing and maintaining the central file of payment vouchers and Division file room. Processed payment vouchers, expense reports and interfunds are filed daily. All documents are filed accurately so that they can be easily retrieved and/or produced during the annual agency audit. All payment vouchers are purged from the central file at the end of each fiscal year and moved to the Division file room. Division room vouchers are boxed, labeled appropriately and sent to the appropriate records storage vendor. Retrieves records from storage as requested.

Upload 300-400 payments for State Supplemental Payment Program monthly. Work with the program throughout the month to make sure these are taken care of properly. Tasks include adding new suppliers, address changes, tracking payments and following up on returned checks.

Job Responsibilities may include but are not limited to the following:

• Review and add notes to Migrant Farmworker and Cancer Program vouchers weekly.
• Process escheated checks spreadsheet received from Help Desk.
• Responsible for vendor maintenance in the Statewide Management Account and Reporting Tool system (SMART) and W-9 retention.
• Adds new suppliers and updates supplier information as needed in SMART.
• Monitors the Fiscal Help Desk email box and responds to vendor inquiries regarding payments received, set off notices or other accounts payable issues.
• Sorts and distributes mail delivered by Central Mail twice daily. Mail is sorted and placed in the appropriate bureau mailbox to be picked up by designated agency staff.

Qualifications

• Licensing & Certification:
  • Valid Driver's License - Incumbent is required to have and maintain a valid driver's license when operating a state vehicle, a private vehicle, or a rental vehicle for the benefit of the State.
• Minimum Qualifications:
  • Two years of experience in general office, clerical, and administrative support work. Education may be substituted for experience as determined relevant by the agency.
• Preferred Qualifications:
  • High School, GED
  • One year of experience in accounting/auditing support work
  • 2 years’ experience working with State of Kansas accounts payable and travel reimbursements.
  • Knowledge of the Statewide Management Accounting and Reporting Tool (SMART) system
  • Knowledge of Division of Accounts and Reports and Division of Purchase policies and procedures
  • Word, Excel, PowerPoint, Access
  • Proofreading, editing, attention to detail
  • Excellent oral and written communication
  • Experience utilizing a personal computer
  • Ability to multi-task and manage several projects at one time
• Post-Offer, Pre-employment Requirements:
  • Kansas Tax Clearance Certificate: A valid Kansas Tax Clearance Certificate is a condition of employment for all employees of the State of Kansas. Applicants (including non-residents) who receive a formal job offer for a State job, are required to obtain a valid Tax Clearance within ten (10) days of the job offer. A Tax Clearance can be obtained through the Kansas Department of Revenue who reviews individual accounts for compliance with Kansas Tax Law. If you have a missing tax return(s) or you owe taxes to the State of Kansas, please know that the Kansas Department of Revenue will work with you. The Kansas Department of Revenue can set you up on a payment plan to receive a Tax Clearance so you can get a job working for the State of Kansas. The Kansas Department of Revenue can be contacted at 785-296-3199. Kansas Department of Revenue - Tax Clearance Frequently Asked Questions

Recruiter Contact Information

Name: Melody Hazard

Email: [e-mail]

Mailing Address: 1000 SW Jackson St. Suite 580 Topeka, KS 66612

The State of Kansas is an Equal Opportunity Employer. We value diversity, equity, and inclusion as essential elements that create and foster a welcoming workplace. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job.

If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the agency recruiter.