ProCore Administrator

Silo Ridge Field Club; Town of Amenia (NY); On-site; USD 80,000 - 100,000; Full time

Benefits offered by this job

Salary $80k-$100k

Medical benefits

401k Contribution

Paid time off

Employee meals and incentives

Professional development

Work-Family culture

Job summary

Silo Ridge Field Club, located in Amenia, New York, is seeking a ProCore Administrator to join the Construction and Development Department. You will help implement Procore, train staff, and ensure data integrity across projects.

Responsibilities include developing training materials, onboarding, monthly data reviews, and coordinating permit packages, contracts, and project closeouts. A Bachelor’s degree or related experience is required, and ProCore certification is preferred.

Qualifications

• Bachelor’s Degree or related field required.
• ProCore Certification is desired.
• Experience handling shifting priorities and timelines.
• Excellent written and verbal communication.
• Proficiency with Microsoft Office (Excel, Word, Project, Visio).

Responsibilities

• Assist in implementing Procore software functions, workflows and customization.
• Support training programs and improve existing programs.
• Plan and deliver staff development trainings, including webinars and in-person sessions.
• Develop training documents and workflows for team use.
• Identify teams needing additional support and training.
• Onboard new team members and provide initial training.
• Perform monthly project reviews to ensure data quality and retrain as needed.
• Stay current with software updates and program revisions.
• Maintain reports of irregularities and UI errors with feedback.
• Record meeting minutes and prepare presentations for reporting.
• Prepare and submit permit packages to town authorities.
• Prepare and process contracts and proposals using DocuSign.
• Coordinate onboarding and project closeout procedures.
• Other duties as assigned.

Skills

ProCore Certification

Communication skills

MS Office proficiency

Active listening

Education

Bachelor’s Degree or related field

Tools

Procore

Job description

Join the Discovery family, where quality and service are at the heart of everything we do!

This role will be located at one of Discovery Land Company’s locations: Silo Ridge Field Club, set in Amenia, New York.

Silo Ridge Field Club is seeking a ProCore Administrator to join the Construction and Development Department.

In this role, you will be part of creating the Discovery Land Company experience for our members and fellow employees.

Key Responsibilities

• Responsible to assist in the implementation in overall management and proper use of Procore software functions, workflows and customization.
• Assist in training programs or modify and improve existing programs.
• Plan, develop, and provide training and staff development programs, using knowledge of the effectiveness of methods such as classroom training, demonstrations, on-the-job training, meetings, conferences, and workshops.
• Assist in develop of training documents and workflows.
• Provide and identify teams or individuals who may need additional support and training.
• Develop a team member orientation, and provide initial onboarding training through webinars, conference calls, or in person training.
• Perform monthly project reviews to qualify and clean project data, and ensure the quality of the data; retrain as required where gaps occur.
• Participate in personal training and conferences to remain current with all software developments, releases, and program revisions.
• Maintain a report of irregularities and user interface errors and provide consistent feedback.
• Provide other training and data integrity reviews as time allows.
• Record and distribute meeting minutes for the Member Advisory Council, Design Review Committee, and weekly Project Manager meetings; organize and prepare PowerPoint presentations for weekly and monthly reporting.
• Prepare and submit permit packages to the town municipality, ensuring accuracy and timely submission.
• Prepare and process contracts and proposals utilizing DocuSign.
• Coordinate and administer onboarding procedures.
• Coordinate and administer project closeout procedures.
• Other duties as assigned.

Qualifications

• Bachelor’s Degree or Experience in related field required
• ProCore Certification is desired.
• Experience working in an environment with rapidly shifting priorities, demands and timelines
• Ability to listen and respond to specific requests as directed by project managers and department leaders.
• Ability to communicate effectively and professionally on multiple levels in written and verbal form
• Competency with Microsoft Office Suite: Excel, Word, Project and, Visio

Additional Requirements

• Positive attitude, professional demeanor, and exceptional communication and interpersonal skills to deliver service to members, and team members.
• Ability to work in a team environment.
• Ability to stay calm and focused during the busiest of times.
• Ability to meet the physical demands of the position including, but not limited to, working indoors and outdoors in all weather conditions, standing, walking, and moving for periods of greater than eight (8) hours, and lifting and carrying items sometimes greater than fifty (50) pounds.

Benefits

• Salary of $80,000.00 - $100,000.00 USD annually plus Bonus eligibility.
• Medical, Dental, and Vision Benefits
• 401k Contribution
• Paid Time Off and Paid Holidays
• Employee Meals, Referral Incentives, and Recognition Programs
• Professional development and upward mobility opportunities
• Work-Family Culture

About Us

Silo Ridge Field Club is a private, gated community situated on 850 acres in New York’s scenic Hudson Valley. Near the towns of Millbrook and Amenia and just two hours outside of Manhattan, this exclusive community is comprised of 300 residences; a world-class 18-hole Tom Fazio-designed golf course; an equestrian center and activity barn; a state-of-the-art fitness center and field house for sports; wellness, and recreational facilities; and Discovery’s renowned Outdoor Pursuits program. Silo Ridge promises near-limitless possibilities for unforgettable family recreation. At Silo Ridge, our employees use their personal talent, passion, and resources to meaningfully integrate with diverse cultures and communities. All while providing the highest level of member and guest services and contributing to the creation of unforgettable experiences. For more information about our club, please visit: https://siloridge.com/

Discovery Land Company is a U.S.-based real estate developer and operator of private residential club communities and resorts with a world-renowned portfolio of domestic and international properties. The mission of Discovery Land Company is to create one-of-a-kind environments that provide individuals and families the freedom, security, and resources to learn, grow, and play in some of the most beautiful places in the world. For more information about our company, please visit: http://www.discoverylandco.com.