Process Coordinator – Lead Yard Services Procurement

Bath Iron Works; Bath (ME); On-site; USD 83,000 - 105,000; Full time

Job summary

Bath Iron Works in Bath, ME is seeking a Process Coordinator for Lead Yard Services Procurement to support execution and improvement of DDG51 CSE change processes. You will ensure schedule adherence, coordinate with Engineering, Navy, and Suppliers, and maintain rigorous documentation.

The role emphasizes cross-functional collaboration, data-driven reporting, and continuous process improvement across procurement activities and compliance with policy and regulatory standards.

Qualifications

• Experience in procurement, supply chain, project coordination/management.
• Strong understanding of schedule management, workflow tracking, and cross-department coordination.
• Ability to interpret technical information and communicate effectively with engineering, planning, and production teams.
• Excellent organizational skills with the ability to manage multiple tasks, follow structured processes, and maintain accurate documentation.
• Effective written and verbal communication skills, including status reporting to leadership and external customers.
• Proficiency with standard business tools (Excel, SharePoint, scheduling tools, ERP/MRP systems, etc.).
• Lean Six Sigma Green Belt or Yellow Belt (preferred).

Responsibilities

• Lead schedule adherence for DDG51 Class Standard Equipment (CSE) changes, ensuring updates, actions, and dependencies stay on track.
• Communicate with internal departments including Engineering and Program Office, the Navy, and Suppliers to progress changes on schedule.
• Maintain accurate documentation, including process guides, vendor records, change status logs, and contract tracking materials.
• Monitor and elevate schedule risks, changes, or delays to leadership to prevent disruption.
• Coordinate audits, reviews, or compliance checks related to procurement processes and prepare supporting documentation.

Skills

Procurement experience

Schedule management

Cross-department coordination

Communication skills

ERP/MRP systems

Excel

SharePoint

Documentation

Independent work

Education

Bachelor's degree in Business, Supply Chain Management, Engineering

Tools

Excel

SharePoint

Scheduling tools

ERP/MRP systems

Job description

Job Description

We offer a competitive salary for this role, with an expected range of $83,000.00 – $105,100/yr. The final offer will depend on your experience, skills, and overall qualifications. General Dynamics – Bath Iron Works also provides a variety of benefits including medical & dental insurance coverage, 401(k) retirement savings plan, flexible spending accounts/HSAs, life and disability insurance, company paid holidays, paid time off (PTO), health coaching, athletic trainers, employee assistance programs and onsite health services.

The Process Coordinator for Lead Yard Services Procurement supports the execution and continuous improvement of procurement processes related to DDG51 Class Standard Equipment (CSE) changes. This role ensures strong schedule adherence, efficient cross-department coordination, timely communication with stakeholders, and accurate reporting to both internal and external customers.

Key Responsibilities:

Safety Leadership:

• Champion BIW safety culture and enforce all safety standards and procedures across operations.
• Support safety training and continuous improvement in workplace safety performance.

Project Execution:

• Lead schedule adherence for all DDG51 Class Standard Equipment (CSE) changes, ensuring updates, actions, and dependencies remain on track.
• Communicate with internal departments including Engineering and Program Office, the Navy, and Suppliers to ensure changes progress to schedule.
• Maintain accurate and updated documentation, including process guides, vendor records, change status logs, and contract tracking materials.
• Monitor and elevate schedule risks, changes, or delays to appropriate stakeholder leadership to maintain alignment and prevent disruption.
• Serve as a central point of contact for inquiries related to change status, documentation requirements, and procedural guidance.

Training and Development:

• Assist buyers by facilitating communication, gathering technical or operational details from other departments, and coordinating follow-up actions.
• Develop and administer key performance indicators related to CSE change management; prepare regular status updates and metrics.

Continuous Improvement:

• Track, manage, and report the status of all CSE-related changes to the Program Office and the Navy customer in a clear and timely manner.
• Support end-to-end procurement processes for Lead Yard Services, ensuring compliance with internal policies, contractual requirements, and regulatory standards.
• React to stakeholder feedback by identifying process gaps, proposing enhancements, and helping implement process improvements.
• Support supplier communication by coordinating documentation requirements, meeting schedules, and action-item follow-through.
• Coordinate audits, reviews, or compliance checks related to procurement processes and prepare necessary supporting documentation

Required/Preferred Education/Training

• Bachelor’s degree in Business, Supply Chain Management, Engineering, or a related field; equivalent experience may be considered.

Required/Preferred Experience

Required

• Experience in procurement, supply chain, project coordination/management.
• Strong understanding of schedule management, workflow tracking, and cross-department coordination.
• Ability to interpret technical information and communicate effectively with engineering, planning, and production teams.
• Excellent organizational skills with the ability to manage multiple tasks, follow structured processes, and maintain accurate documentation.
• Effective written and verbal communication skills, including status reporting to leadership and external customers.
• Demonstrated ability to identify process gaps, propose solutions, and support continuous improvement.
• Proficiency with standard business tools (Excel, SharePoint, scheduling tools, ERP/MRP systems, etc.).
• Ability to work independently, prioritize tasks, and elevate challenges appropriately.

Preferred

• Experience supporting Navy programs, shipbuilding environments, or defense contracting.
• Familiarity with DDG51 Class Standard Equipment (CSE), or configuration/change management processes.
• Knowledge of FAR/DFARS and general defense procurement compliance requirements.
• Experience working directly with external customers or program offices on status updates and deliverables.
• Understanding of technical documentation, engineering change instructions, or contract modifications.
• Lean Six Sigma Green Belt or Yellow Belt

Core Competencies

• Process Management: Ability to manage, track, and improve structured workflows, ensuring consistency and adherence to procurement and change-control processes.
• Communication & Reporting: Skilled at presenting clear, concise status updates and communicating effectively with cross-functional teams, program leadership, and external customers.
• Stakeholder Coordination: Strong interpersonal skills with the ability to collaborate across engineering, planning, production, buyers, and customer organizations.
• Analytical Thinking: Capable of interpreting technical information, analyzing schedule risks, and identifying trends or gaps in procurement and change-management activities.
• Problem Solving: Demonstrates initiative and resourcefulness in identifying process inefficiencies and implementing practical solutions.
• Attention to Detail: Maintains accurate documentation, tracks multiple simultaneous changes, and ensures quality and precision in all information shared externally.
• Time Management: Effectively prioritizes tasks, manages competing deadlines, and ensures schedule adherence for all DDG51 CSE change activities.
• Adaptability: Responds quickly to stakeholder feedback, shifting priorities, and evolving program requirements while maintaining a high level of organization.
• Systems & Tools Proficiency: Familiar with ERP/MRP systems, scheduling software, and collaboration platforms to support daily procurement coordination activities.