Probation Support & Intake Coordinator

Colorado Judicial Branch; Cañon City (CO); On-site; USD 46,000 - 66,000; Full time

Job summary

The Colorado Judicial Branch is seeking an Administrative Assistant to support probation office operations. This position handles front desk inquiries, coordinates records, and assists in case management and filing processes. Candidates should have 1–3 years of administrative experience and a high school diploma or GED.

The role is based in a office setting with standard business hours. Responsibilities include managing jail communications, processing requests from attorneys and agencies, and

Qualifications

• High school diploma or GED.
• 1–3 years of experience in an administrative field.
• Additional work experience in these or other related fields may be substituted on a year for year basis for the required formal education.

Responsibilities

• Provides customer service and support for all probation staff and functions.
• Serves as the first point of contact for both internal and external customers by way of front desk or phone.
• Manages jail communications from clients, general email box for inquiries, and courtesy requests for probation clients and officers.
• Accesses and retrieves data from multiple platforms including jail data system, treatment tracking system, national crime record database, Department of Corrections requests, district attorney records, case assignments, processing array of probation reports, office machine maintenance, office mail machine, manage coverage calendar for probation officers and disseminate, manage shredding bins, walking through warrants and other duties as assigned.
• Processes record requests from attorneys, Department of Corrections, probation departments, and other courts and external agencies.
• Completes judicial case management system and electronic filing, including documentation for pre-sentence investigations, requests for warrants, complaints to revoke probation, and special reports. Reviews documentation accuracy and timely filing.
• Creates and maintains digital files via SharePoint and other case management systems. Manages sentencing dates for files to assure they are processed correctly according to the sentence imposed. Enters appropriate closure codes for cases.
• Manages various file types, including absconder, closed, warrant, and community corrections files as well as scanning any paper files still in existence. Requests additional documentation, such as death certificates for file purposes.
• Performs other duties as assigned.

Skills

Administrative experience

Education

High school diploma or GED

Job description

The Colorado Judicial Branch is seeking an Administrative Assistant to support probation office operations. This position handles front desk inquiries, coordinates records, and assists in case management and filing processes. Candidates should have 1–3 years of administrative experience and a high school diploma or GED.

The role is based in a office setting with standard business hours. Responsibilities include managing jail communications, processing requests from attorneys and agencies, and