Probation Clerk

City of Auburn, WA; Auburn (WA); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Competitive salary

Excellent medical, dental, and vision

Pension contributions

Paid vacation

Paid holidays

Floating holidays

Flexible Spending

Deferred Compensation

Wellness Program

Employee Assistance Program

Job summary

The City of Auburn is seeking a Probation Clerk to support Municipal Court probation operations in Auburn, WA. You will handle confidential administrative tasks, manage case information, and collaborate with probation officers to enforce court orders and ensure accuracy in records.

The role requires a High school diploma and several years of administrative or records-processing experience, with fingerprinting and CJIS Certification as part of the security requirements.

Qualifications

• Graduation from High school or equivalent.
• Three (3) years of progressively responsible administrative, court, legal, criminal justice, social-service, case-support, or closely related experience involving public contact, records, data systems, or detailed case/document processing.

Responsibilities

• Provide administrative and technical support to probation staff in the day-to-day operation of Municipal Court probation services.
• Enter, update, verify, and retrieve information in court, probation, criminal justice, and other authorized information systems; maintains electronic records, case notes, reports, spreadsheets, and tracking tools.
• Monitor individuals assigned to monitored probation in accordance with established procedures; reviews court orders and authorized records, tracks and documents compliance, and reports potential non-compliance to probation staff and the Court as appropriate.
• Assist with drug and alcohol testing processes and related documentation in accordance with established procedures, training, and safety requirements.

Education

High school diploma or equivalent

Job description

The Auburn Municipal Court is looking for a Probation Clerk to add to the team! Be a part of the rewarding probation services division of Auburn Municipal Court. As part of the probation services team you will provide tools, resources and support to the justice involved while promoting public safety and accountability to the community. There is a shared vision in the court to provide trust, innovation and accessibility to court users and this extends to probation. Probation services will used evidence based practices and techniques to enforce court orders and provide options to clients.

This position performs confidential administrative and technical work in support of Municipal Court probation operations and staff. Responsibilities include, but are not limited to, maintaining case files and records; processing court referrals and documents; entering and retrieving information from court and probation systems; synchronizing appointments and referrals; assisting with routine client inquiries; and providing general administrative support to Probation Officers and probation leadership. The position communicates with court personnel, treatment providers, community agencies, and other justice-system partners to obtain and process information necessary to support probation operations. Matters requiring professional assessment, interpretation of court orders, compliance determinations, case-management decisions, or the exercise of probationary authority are referred to a Probation Officer or supervisor.

IMPORTANT RECRUITMENT INFORMATION

The City of Auburn is conducting this recruitment to establish a qualified hiring pool in anticipation of City Council consideration and approval of funding for this position as part of the City’s budget process in September 2026.

Candidates may participate in the recruitment, interview, and selection process prior to final budget approval; however, no appointment or offer of employment will be made unless and until the position and associated funding receive all required City approvals.

The resulting eligibility/hiring pool may be used to fill this position following approval and may also be used to fill similar vacancies, as appropriate.

AUBURN MUNICIPAL COURT

The culture at Auburn Municipal Court is one founded on respect, teamwork, excellence, communication and purpose. We understand and embrace the value of each employee for their unique perspectives, experiences and knowledge. We promote staff growth and development through training and education, along with supportive leadership. Your hard work and dedication will not go unrecognized.

WORKING IN AUBURN

The City operates as a Strong-Mayor form of Mayor-Council government, with a City Council of seven at‑large members. The management team at the City of Auburn includes the Mayor and nine Department Directors from the following departments: Administration, Community Development, Finance, Human Resources, Innovation & Technology, Legal, Parks & Arts & Recreation, Police, and Public Works. With a mission to improve the lives of Auburn residents, promote diversity, and support economic growth, Team Auburn is a great place to work!

In this job, you will:

• Provide administrative and technical supportto probation staff in the day-to-day operation of Municipal Court probation services.
• Enter, update, verify, and retrieve information in court, probation, criminal justice, and other authorized information systems; maintains electronic records, case notes, reports, spreadsheets, and tracking tools.
• Monitor individuals assigned to monitored probation in accordance with established procedures; reviews court orders and authorized records, tracks and documents compliance, and reports potential non-compliance to probation staff and the Court as appropriate.
• Assist with drug and alcohol testing processes and related documentation in accordance with established procedures, training, and safety requirements.

WHAT WE ARE LOOKING FOR:

• Graduation from High school, or equivalent,

• Three (3) years of progressively responsible administrative, court, legal, criminal justice, social-service, case-support, or closely related experience involving public contact, records, data systems, or detailed case/document processing.

LICENSES AND CERTIFICATIONS

• Valid Washington state driver's license without pending risk of loss at time of appointment.

NOTE: This position will be required to be fingerprinted and complete the CJIS (Criminal Justice Information Services) Security Certification Test to be allowed to view sensitive information and have unescorted access while at the Police Department (per Washington State Patrol ACCESS unit).

WHY CHOOSE THE CITY OF AUBURN?

• Competitivesalary
• Excellentmedical, dental, and vision plans with employee premiums paidby the City
• Employer contributions to the State Retirement System pension plans
• 12 days of paid vacationper year
• 11 paid holidaysper year
• 2 paid floating holidaysof your choice per year
• VEBA (tax-freehealth savings account)
• Optional Flexible Spendingbenefit plan
• Deferred Compensationplan options
• Employee Wellness Program
• Employee Assistance Program
• And more!

Commitment to Inclusion
Team Auburn values a wide range of perspectives and life experiences and believes our strength comes from the diversity of people and ideas. We welcome applications from all qualified individuals who will help us foster a workplace built on respect, collaboration, and service to the community.

Equal Employment Opportunity (EEO)
The City of Auburn is an Equal Employment Opportunity (EEO) Employer. No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation, and pregnancy), age, genetic information, disability, veteran status, or any other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay, or other forms of compensation.

For more information about the Inclusive Auburn initiative, please visit: www.auburnwa.gov/InclusiveAuburn

CONTACT INFORMATION

If you have any questions, please contact Chardae Gillespie, Human Resources Coordinator, by email at [e-mail]